Data Administration

OVERVIEW:

Under the direction of the Executive Director for Catholic Charities provides administrative support, grant data and financial reporting, payroll documentation for billing purposes, management information system data entry and reporting, gathers and maintains supporting documentation related to federal and state grants awarded to Catholic Charities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Gathers, records, and reconciles relevant information/data and support documentation for timely (weekly/monthly) submission to Finance and Accounting.

• Reviews and confirms accuracy of financial statements for billing.

• Prepares monthly pay roll summary sheets for all grants and submits to finance.

• Compiles and enters data into management information system with a high degree of accuracy for all CCA programs.

• Submits approved billing to grantors.

• Accurately prepares reports, documents, memorandums, donor acknowledgment, and other administrative tasks as directed by the Exec. Director.

• Assists staff with Excel spreadsheet set-up, maintenance, and adjustment.

• Attends monthly staff meetings

• Maintains confidentiality on all personnel and grant information.

• Organizes and maintains records, files, and materials.

• Prioritizes workload.

• Effectively communicates questions and issues to seek resolution, while maintaining the team environment.

• Other duties as assigned by the Executive Director in support of Catholic Charities staff and mission.

MINIMUM QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES needed to successfully perform the essential duties and responsibilities of this position include:

• A.A. or equivalent

• Excellent computer skills with high proficiency in Excel and Word

• Accurate data entry skills

• Excellent facility for numbers, calculations, and Excel spreadsheet tools and management

• Three years of data management experience or equivalent administrative assistant experience.

• Experience with grant funded programs is helpful.

• Experience in a non-profit organization is helpful.

• Strong ability to effectively communicate verbally and in written form, interpret written information, and communicate information to internal and external staff.

• Demonstrated success in meeting established deadlines

• Ability to interact collaboratively within a team environment and work independently

PHYSICAL DEMANDS

This position requires normal physical activity consistent with an office function.

WORK ENVIRONMENT

This position requires the employee to work in an environment consistent with an office function.

Job Types: Full-time, Part-time

Pay: $18.00 - $19.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• How many years of working with on-line management information systems do you have?

Experience:

• Microsoft Excel: 1 year (Required)

Work Location: In person

Salary : $18 - $19