Assistant I, Corporate

Job Summary: The Corporate Administrative Assistant serve as the first point of contact for the organization and supports the day-to-day administrative needs of both the President and the organization as a whole. This position is performed in-office Monday through Friday 8:00am to 5:00pm.

Essential Job Duties and Responsibilities:

• Greets visitors to the organization
• Answers incoming calls and direct them to the appropriate person
• Assigns contractor badges
• Maintains visitor log, including a running list of visiting team members from other AAON locations
• Sets up travel accommodations including air travel, hotel, and rental car
• Books and sets up meeting rooms
• Orders meals for meetings and visitors. This could require driving to pick them up if they cannot be delivered.
• Plans and sets up offsite meetings, including making restaurant reservations.
• Composes and edits communications for leadership
• RSVP to community events where leadership is asked to attend
• Maintains the log for company vehicles and ensure all drivers are approved to drive
• Logs and sends approved invoices to A/P
• Coordinates onsite food trucks
• Helps with coordinating company events
• Orders office supplies
• Prints, fax, and copies as needed
• Assists with various company events
• Additional duties as requested

Education, Experience, and Other Requirements:

18 years or older. At least 5 years of administrative assistance with experience in manufacturing. Must have a valid driver's license

Knowledge, Skills, and Abilities:

• Understand the expectations of a professional office environment, including appearance and attendance.
• Must have and use emotional intelligence.
• Demonstrates strong multi-tasking capabilities and organizational skills.
• Communicates effectively in written and spoken form.
• Must be able to read, write, and speak English.
• Exhibits good decision-making and problem-solving abilities.
• Works effectively in a fast-paced and high-pressure environment.
• Works effectively in a team environment.
• Understand the importance of maintaining confidentiality.
• Must have experience in the Microsoft suites including Word, Excel, and PowerPoint

Work Environment and Physical Requirements:

• Indoor professional office environment.
• Frequent exposure to manufacturing facilities with seasonal hot and cold temperatures, dust, and some chemical fume exposure.
• Ability to lift up to 50 pounds.
• This position may at times require travel.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.