HR Associate

Abrdn plc is one of the world’s largest investment companies, and we are built on a long standing culture of caring about the future and making a positive impact. Together we invest for a better future. We do it to make a difference to the lives of our clients and customers, our employees, society and our shareholders.

Our strategy is to build a vibrant and value-creating purpose-led organization, with the current and future needs of our stakeholders at the heart of all we do.

Role definition:

The purpose of this position is to provide effective and efficient administrative assistance to the Human Resources team on all compensation, benefits, payroll, L&D, recruiting, and general administrative functions. This will be a busy but rewarding role where the successful candidate will be proactive and a self-starter. The ideal candidate will be a recent graduate looking to develop their career within HR or alternatively an experienced professional administrative assistant who may already be working in an HR environment who enjoys supporting a team with a heavy and varied admin workload.

Duties/responsibilities

Recruitment:

• Internal and external job postings
• Interview co-ordination
• Arrange background checks and drug screening
• Prepare offer letters
• Creation of new employee files

Compensation and Benefits:

• Assist with benefits’ administration where appropriate
• Assist with Wellness Program as needed (scheduling of all appointments, gym subsidy calculations, etc.)
• Assist with semi-annual Open Enrollments
• Process charity matching gifts
• Administration of HR sponsored events (Bring your children to work day, annual wellness fair, world mental health day, participate in social committee as HR representative
• Assist with compensation letter production and mailing
• Invoices into CODA

Learning and Development:

• Assist with scheduling and entering of information into the Learning Academy
• Assist with coordination of training events
• Assist with systems access/issues resolution
• Track tuition reimbursement and send out clawback documentation
• Track CPD

HR Administration:

• Tracking of FMLA/LOA; create procedures, update letters, track events
• Track ADA accommodation requests (e.g. sit/stand desks) and notifications/follow up for certifications
• Track service awards; notify employees, notify payroll, update WorkDay.
• Review and track vacation balances; review at resignation; notify HRBP and Payroll
• Management of Head of People’s diary and completion of expenses.
• Administration of purchase orders and invoicing for the team; provision of accrual information to Finance.
• General administration duties e.g. Photocopying, filing, stationery ordering, etc.
• Employment verifications
• Minute taking
• Maintain employee files
• Maintain employment law posters
• Ad hoc projects as requested

Experience, qualifications, skills/knowledge:

• The role would suit a recent graduate with a bachelor's degree in business or human resources or an administrative assistant with a minimum of two years administrative experience preferably within an HR environment who enjoys being in a support role.
• Investment/financial services experience advantageous.
• Must have computer skills and the ability to learn HRIS system (ADP).
• Must be proficient in Microsoft Excel, Word, and PowerPoint.
• Strong analytical and problem solving skills.
• Superior verbal/written skills and presentation skills.
• Good punctuation, spelling, grammar and attention to detail a must.
• Strong interpersonal skills essential.
• Highly responsible and customer focused

Our Benefits

When you join abrdn, you will be rewarded with a comprehensive benefits package that invests in each employee’s financial future, health and well-being. We offer a range of benefits to meet your family’s needs and employees are immediately eligible to begin participating. We have an environment where you can learn, get involved and be supported.

What we offer

Best in class Medical, Dental, and Vision plans with well-known carriers; Telehealth and Health Concierge services

Health, Dependent and Commuter Flexible Spending Plans

Employer provided Life Insurance, Critical Illness Insurance, Short Term and Long Term disability with additional optional coverage options

Investing for your Future - 401(k) Retirement Savings plan with top notch company Profit Sharing contribution which is immediately vested!

Generous time off starting day one with 4 weeks annual vacation plus 9 paid holidays

Paid Parental, Adoption, and Family Sick/Caregiver leave programs

Volunteer Days and Study Time to focus on what is important to you!

Make a donation to your favorite Charity and ASI will match up to $500 per year!

Employee Assistance, Travel and Discount Programs. From helping you navigate the healthcare system, to providing resources and assistance to parents and caregivers of children with development disabilities.

Flexible, voluntary benefits including Accident Insurance, Identity Protection, and Legal Assistance

Wellness program including Nutritional Counseling and Gym Membership Reimbursements

How we create value

Our strategic drivers are the foundations from which we deliver for all our stakeholders: High Impact Intelligence, Enduring Relationships, Connections without borders and Future fit. You can find out more about our values here.

Our Inclusive Culture

We are committed to exploring the possibilities of working smarter. This means we’d like to hear from you, whatever way you like to work.

We have a long-term commitment to building inclusive workplaces; we value diversity in our workforce and welcome enquiries from everyone. If you need assistance or a reasonable adjustment due to a disability please let us know as part of your application and we will assist. You can find out more about our inclusive culture here.

Abrdn is an affirmative action - equal opportunity employer.