Office Manager/Controller

Job Description: Function as Controller for multiple entities as well as day to day accounting for construction company.

Duties related to Primary Company:

Daily

• Check mail @ office
• Check bank balances
• Upload bank balances into Quickbooks
• Manage credit card balances
• Check emails to download invoices; enter & attach them into QuickBooks
• Set up jobs and projects
• Submit for construction draws
• Match transactions to the banking page making sure it is attached to the correct project and there is a matching receipt
• Make bank deposits
• Receive and manage receipts

Weekly

• Payroll is every other week. Be sure time sheets are entered correctly and that payroll is submitted no later than Wednesday afternoon
• Monitor and report vacation/sick leave, health insurance payment, 401K and any other related payroll job duties
• Send invoices to the superintedent in charge for approval. Enter the bill and ensure the correct job and item is selected. Send list to managment for approvals and verifications.
• Manage vendors and coordinate payments.
• Pay bills
• Manage employee credit cards and report to owner

Monthly

• Report and pay the Transaction Privilege Taxes
• Manage monthly recurring expenses
• Reconcile bank statements
• Reconcile credit card statements.
• Pay monthly bills

Annually

• Liability Insurance audits
• Workman’s comp audits
• Send 1099's
• Send W2's
• Send new AZ tax forms to all vendors
• Receive new COI from trade partners
• Assess balance sheet and P & L
• Prepare for year end
• Adjust chart of accounts as needed

Duties related to Sister Companies:

• Process payroll
• Manage emails
• Monitor invoices and receipts
• Pay bills
• Reconcile accounts
• Manage daily account balances
• Preview reports and petty cash log
• Planning, directing and coordinating all accounting operational functions
• Coordinating and preparing internal and external financial statements
• Providing management with information vital to decision-making processes
• Managing the budget process
• Assessing current accounting operations, offering recommendations for improvement and implementing new processes
• Evaluating accounting and internal control systems
• Evaluating the effectiveness of accounting software and supporting database, as needed
• Developing and monitoring business performance metrics
• Overseeing regulatory reporting, frequently including tax planning and compliance

Solid communication, technology, analytical and management skills. Candidates should possess knowledge of all aspects of generally accepted accounting principles (GAAP).

Previous experience in public accounting and construction industry is highly valued.

Experience with Quickbooks Enterprises Contractors version is preferred

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

• 401(k) matching
• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: In person