Purchasing Manager

This is a full-time, direct placement job at Air Comfort. Abstrakt Marketing Group is only helping assist Air Comfort with their current hiring needs. 

 The Purchasing Manager (Logistics Manager) reports directly to the CFO. Detail, accuracy, and organization are vital skills necessary to perform this job.

Duties and responsibilities include but are not limited to the following:

PURCHASING:

· Constantly strive to improve the purchasing process.

· Standardize, aggregate, and leverage Air Comforts purchases to minimize material costs.

· Negotiate supply agreements and discounts from vendors.

· Provide Field and Office personnel Purchase Orders and enter information into Timberline.

· Obtain Equipment, Parts and Material availability/quotes for Field and Office Personnel.

· Order Equipment, Parts, and Materials for Field and Office Personnel.

· Order and enter all Service and Construction Department Stock Inventory purchases into Timberline.

· Notify Field and Office Personnel when parts arrive in the Warehouse.

· Assist in gathering PO information from Vendors and enter into Timberline.

· Generate Change Orders for Construction and Service Purchase Orders.

· Obtain (3) Quotations for all Building Maintenance/Improvement Projects greater than $5,000.00. Issue PO’s to successful vendors.

· Obtain (3) Quotations for all Tool Purchases greater than $2,000.00. Issue PO’s to successful vendors.

INVENTORY:

· Schedule truck inventories to be performed by Service Technicians and Shop Manager.

· Assist with Annual Warehouse Inventory.

· Run Inventory Reports to maintain and order limited Service and Construction inventory.

· Maintain/update Standard Costs in Timberline for frequently used inventory.

· Post Stock Transfers to Construction jobs and Service work orders.

WARRANTY:

· Generate Credit Purchase Orders for Return and Warranty Material.

· Monitor expected Defective Parts returns from Technicians to assure they are processed in a timely manner.

· Process Vendor Return Authorization paperwork and watch for Credits to be posted. Any Credit not received within 30 days, follow up with Vendor weekly until Credit is received or Material deemed not returnable.

FLEET:

· Primary Enterprise Contact – Manage Fleet Lease’s

· Issue and maintain fuel cards and I-Pass transponders for Field and Office personnel.

· Manage Registration renewals and license plate stickers.

· Mange Fleet Scheduled Maintenance.

· Manage Fleet Repairs.

 MISCELLANEOUS ITEMS:

· The Shop Manager will report directly to the Purchasing Manager (Logistics Manager).

· Review weekly Gigatrack Tool Reports provided by Shop Manager for accuracy.

· Track and Monitor cost of all Tool Purchases for Air Comfort and Field Personnel.

· Meet with Vendor Sales Reps and discuss needs or any problems.

· Assist Shop Manager in accepting Deliveries and Checking in Parts and Packages.

· Continually look for areas of improvement within the department and make recommendations and changes.

· Any Special Projects assigned.