Operations Support Specialist

About the Team

The Virtual Preparatory Academy of Indiana is a K-12 tuition-free online public school in the state of Indiana. At VPA Indiana, we empower students to be their best by enabling them to learn in ways that are right for them – using innovative technology at home, at their proper level, and at their own pace. ACCEL Schools uses a cutting-edge 21st-century curriculum, which can be accessed online and through a variety of traditional methods.

The Operations Support Specialist supports our operations team with duties including registrar, records management, course scheduling, student enrollments and withdraws, and other duties as assigned by our operations manager. This role will ensure timely systems management to maintain accurate records and student support.

This position will require some in office days (Muncie, IN) and travel during state testing.

About the Opportunity

• Assist with scheduling of new students into Homeroom/Advisory, Orientation, and other course selections
• Assist with state testing coordination and support Operations Manager with scheduling, communications, and other testing related duties
• Responsible for monitoring graduation cohorts and taking necessary steps to remove students from cohort as designated by State Accountability office
• Partner with Attendance Specialist and Operations Manager to ensure truancy is filed on students that have been withdrawn after supportive and preventative measures were taken. This includes making the necessary referrals/reports as designated by IN state code and/or school policy
• Partner with School Registrar to obtain high school transcripts in a timely manner
• Partner with Principal and Guidance Counselors to ensure transcripts and graduation plans are accurate and entered in a timely manner
• Responsible for tracking and reporting data as directed by Supervisor
• Coordinate contact changes in the student information system
• Assist Operations Manager with office/facilities management
• Assists with other operational functions such as mailings, collection/tracking of information, data entry, special projects, professional development
• Perform other duties as assigned
  

About You

• Establish and maintain a positive rapport with students, parents, staff, school and district administration, and other stakeholders
• Utilize effective time management and ability to effectively prioritize and execute tasks to meet deadlines consistently
• Ability to work independently while also contributing to the team
• Ability to handle confidential information responsibly and exhibit sound judgement
• Ability to successfully work within the Microsoft Office suite of programs and willingness to learn
• Previous school office/registrar experience a plus
• Previous Power School experience a plus
• Ability to work independently and contribute to a team
• Ability to pass federal and state criminal background checks

About Us

“We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances.” – Ron Packard, CEO & Founder

ACCEL Schools is a network of 80 high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.

 We offer the following benefits:

 Life benefits – time & peace of mind

• Paid time off
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Voluntary life insurance (employee, spouse, child)
• Discounted childcare at Early Learning Academies locations

Health benefits – stay well & thrive

• Medical, dental, and vision insurance
• Employee Assistance Program
• Voluntary short-term disability insurance
• Voluntary long-term disability insurance

Career benefits – keep growing

• Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000 instructors and education professionals

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.