Accounts Payable/Payroll Manager

WINNER- 2nd Place, 3rd YEAR IN A ROW
2021 BEST PLACES TO WORK IN NORTHERN NEVADA!

Check out our AWESOME Benefits!

• 4 weeks Paid Time Off in the First Year
• Medical, Dental, and Vision benefits - effective 1st DAY OF THE MONTH, following date of hire.
• Free Health Insurance Options for Full Time Employees
• Low Cost Health Insurance Options for Dependents
• Health Reimbursement Account
• Free Life Insurance ($50k) & Long Term Disability
• 13 paid holidays annually
• Tuition assistance
• Continuing Education Support
• Bring Your Dog to Work Program
• Additional Perks and Discounts

Key Responsibilities and Accountabilities: The Accounts Payable/Payroll Manager is primarily responsible for processing accounting transactions including but may not be limited to: understanding the business purpose of the transaction, understanding how the transaction will impact reporting for financial statements and grant billings, coding expenses to the correct general ledger/grant, reviewing supporting documentation to ensure the accuracy of the invoice, checking to ensure the invoice has not previously been paid and entering the expense into the accounting system. This role is also responsible for payroll functions including but may not be limited to: ensuring payroll is processed on time, accurately and in compliance with policy and law.

• Code invoices to the appropriate general ledger number considering the program benefitting from the expense, the principles of cost allocation and the allow-ability of the expense under grant accounting principles.
• Ensure all invoices and payments are processed in accordance with terms, with a high degree of accuracy and timeliness
• Research, resolve, and communicate invoicing issues, discrepancies, or outstanding balances on vendor accounts accordingly.
• Ensure month-end accruals, recurring payments and prepaid entries are properly recorded in the accounting system.
• Manage and maintain the employee expense reimbursement process by ensuring invoices are appropriately approved by department heads and paid accurately and timely.
• Create and Maintain vendor accounts in addition to ensuring accurate reporting of Form 1099s annually.
• Assist in the development and implementation of our AP processes
• File accounting supporting documentation and contracts
• Work with HR to maintain and reviews payroll processing system to ensure timely and accurate processing of payroll transactions including salaries, benefits, supplemental payments, garnishments, deductions as well as compliance with year-end reporting requirements.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures data integrity by conducting regular internal audits and resolves findings in a timely manner.
• Ensures compliance with federal, state, and local payroll, wage and hour laws aligns with best practices.
• Assist with grant billings as needed and gather backup documentation to support grant billings
• Assist with month-end and year end closures
• Assist with Audit preparation and auditors' inquiries
• Abide by all HIPAA requirements
• Gain clear and basic knowledge of Access to Healthcare Network Services
• Gain clear and basic working knowledge of the Shoretel phone system
• Gain clear and basic working knowledge of Salesforce
• Ability to be both compassionate and professional while serving our population and staff
• Must attend staff meetings and be willing to meet with director on a consistent and regular basis
• Ability to adapt to changing work environment and duties
• Other duties as assigned

QUALIFICATIONS

• Minimum Bachelor's Degree in Accounting
• Minimum two years accounting experience
• Minimum five years accounting experience processing accounts payable and payroll, experience with fund accounting preferred. Skilled in the use of software programs such as MS Word, Excel and Internet Explorer.
• Knowledge of Nevada state payroll law & regulation and payroll functionality
• Accounting Seed accounting software experience preferred
• Excellent organizational skills (oral and written), be attentive to details, and have the ability to multi-task and work under pressure.
• Excellent customer service skills
• Ability to work from home if needed with adequate internet and a private space
• Be able to stand between 3 - 6 hours per day
• Be able to sit at a computer for 4 - 6 hours per day
• Be able to withstand hand/wrist deviation and repetition
• Must have a valid driver's license and be able to drive the AHN Company Car when needed.
• Must be able to lift, carry up to 30 pounds with a fair consistency.
• Flexibility; Each department selects the hours of work schedule for the department staff based on the department's needs. This schedule may change at any time according to the department's needs.
• Required to pass a background check through the State of Nevada

Work environment

• The noise level in the work environment is usually moderate and the employee usually works in a climate-controlled office environment

*The statements herein are intended to describe the general nature and level of the position, but are not necessarily a complete list of responsibilities, duties and skills required of employee(s) so classified. As such, responsibilities, duties, and required skills may be changed, expanded, reduced, or deleted to meet the business needs of Access to Healthcare Network. Furthermore, they do not establish a contract or implied contract for employment.

As an equal opportunity employer, we are committed to identifying and developing the skills and leadership of people from diverse backgrounds. We encourage all qualified candidates to apply.

Salary : $50 - $0