What are the responsibilities and job description for the Project Coordinator position at Actalent?
The Project Coordinator/Admin is responsible for supporting the Construction Project Management Team, Client, General Contractor as well as key subcontractors. The coordinator will be working to enhance and streamline project related. Candidates must possess a strong work ethic, the ability to work independently, and a commitment to excellence, teamwork, and communication. NOT REMOTE
Responsibilities
v Complete and electronically distribute subcontracts, secure proper paperwork, and verify subcontractors are in good standing with vendor compliance before starting work.
v Process and manage electronic copies of project-related documents, i.e., contracts, subcontracts, purchase orders, change orders, RFIs (Request for Information), meeting minutes, close-out documentation, etc.
v Provide support for the project team and ensure all documentation requested is received from subcontractors/suppliers for each ongoing project.
v Document and track potential change orders; document approved change orders; file electronically and distribute to appropriate team members.
v Secure and compile electronic close-out documents.
v Handle accounting tasks of projects, including computer entry of invoices in accounting & job cost systems.
v Sort, prioritize, and distribute incoming and outgoing materials.
v Manage the setup of projects in appropriate software for daily reporting logs and building drawings.
v Manage RFI’s (Request for Information) and other documents as the Project Manager requests.
v Assist with soliciting pricing for change orders as required.
v Assist with the permitting process as required.
Qualifications
v 2 years minimum of experience working as a coordinator/ admin or any other related field.
v 2 years of experienced in a construction setting –commercial construction preferred.
v Proven experience with RFIs, RFPs, RFQs, submittals, commercial projects, change orders, purchase orders, billing, meeting preparation, and working with general contractors.
v Strong understanding of construction processes, safety regulations, and quality standards.
v Strong problem-solving skills, with the ability to identify potential issues and implement effective solutions.
v Excellent communication skills, with the ability to clearly communicate project details to clients, team members, and stakeholders.
v Proficiency in Microsoft Office Suite and Construction Software’s
v Ability to work well under pressure and meet tight deadlines.
Why Work Here
v Family Company owned Company that has become regarded as
one of the best mechanical contractors in the Midwest.
v 100% Paid Healthcare !!!!!!!!!
v 401 K Match
v PTO/Sick Days/Holiday’s
PAY- $23.00- $30.00 Per Hour – Depending on experience
This is a non-exempt full-time position. The hours of work are Monday through Friday, with 40 hours per week being the
expectation.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Salary : $18 - $28
