Court Clerk

Duties:

Basic Function and Responsibility: The Court Clerk position is advanced work using

an electronic filing system in a court within the Missouri State Court System.

Work involves responsibility for court case processing which may require the application

of independent judgment and the application of statutes, policies and regulations, with

minimal supervision. Work requires frequent interaction with the public providing

exceptional customer service. Work may also involve financial record keeping within an

automated case management system, providing direct support for a circuit judge or

associate circuit judge providing a full range of responsibilities within the division's

jurisdiction.

Supervision Received: Supervision received from a Senior Court Clerk, Principal

Court Clerk, Unit Supervisor, Court Manager, Chief Court Operations Manager, Judge

or Appointing Authority

Supervision Exercised: None

Characteristic Duties: (The following duties are representative of this position, not

comprehensive.)

Performs case processing in receiving and initiating case files; performs technical

duties such as reviewing judgments, preparing warrants, summonses, garnishments

and executions, bond settings, and docket control

Reviews legal documents for necessary information required for filing; determines

processing required and takes necessary action in accordance with court rules requiring

a detailed knowledge of applicable terminology, rules and procedures

Performs accounting duties in receiving and disbursing monies, reconciles financial

accounts, and prepares daily and monthly financial reports

Provides information and customer assistance in person, via telephone, email or other

mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law

enforcement, other judicial agencies, co-workers, supervisors and judges)

Prepares a variety of documents related to court operations including court orders,

court calendars, notices of hearings, court appearances or reports; coordinates the

flow of documents necessary for court assignments; and properly queues electronically

filed proceedings for processing

Serves in the courtroom, swears in litigants and witnesses, operates electronic sound

recording equipment, makes docket entries to reflect case progress, and performs other

courtroom-related duties

Prepares juror lists and performs related work involving summonses, appearances, and

payments of jurors using an automated jury management system

Contacts attorneys and other court personnel to resolve technical discrepancies with

court filings

Assist with on-the-job training for new staff

Enters orders, court dates, pleadings and other court matters

Creates and processes copies of official legal documents

Interacts with the public in a timely and courteous manner

Knowledge, Skills and Abilities: (This job description does not include specific

physical requirements necessary to perform the job, such as, carrying, standing and

lifting. Such requirements vary from position to position and may be determined by the

appointing authority)

Basic knowledge of court procedures and policies, legal documents, laws and legal

factors pertaining to the court

Basic knowledge of organization operations, functions and scope of authority of the

court

Ability to work independently and manage time effectively while handling a high-volume

workload in an environment subject to frequently changing priorities and high stress

Ability to exercise good judgment and make independent decisions in accordance with

general policy and objectives

Ability to maintain a variety of complex records and prepare reports from an automated

system

Ability to establish and maintain effective working relationships with internal and

external stakeholders

Ability to communicate clearly and concisely, verbally and in writing, in a tactful and

courteous manner with diverse parties

Ability to work with a minimum of supervision and follow oral and written instructions

Requires strong time management and organization skills with the ability to be detail

oriented

Minimum Qualifications: (Equivalent combination of relevant education and

experience may be substituted on a year for year basis provided a high school diploma

or GED has been obtained):

§ Associate’s Degree in a related field or at least 60 semester hours from an

institution of higher learning and one year of varied administrative experience

performing a wide range of technical office duties.

EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing,

such as photographs of violent scenes and victims and or sexually explicit material;

evidence that may include syringes, drugs, weapons and blood; the public who may

potentially be verbally or physically abusive, allergens, such as perfumes and dust; and

unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

Job Type: Full-time

Pay: From $35,136.27 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• KIRKSVILLE, MO 63501: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person