What are the responsibilities and job description for the Executive Assistant - COO position at Adamas Building Services?
Adamas Building Services is a specialty company providing property managers with White Glove Services for ALL your property needs 24/7. With a full complement of services for residential and commercial luxury properties, you can count on Adamas to exceed your expectations.
Adamas Building Services is looking for an exceptional Executive Assistant to the COOwith experience working in luxury residential communities. Our company is a leading expert in the Residential Services market with properties throughout Florida. We have an urgent openings in our Bonita Springs, FL location.
- Schedule: Monday - Friday 9am - 5pm
- Pay Rate: $50,000/Annually
As the Executive Assistant (EA) to the President/COO, you will work closely with the President/COO and the broader executive team to support all aspects of the President/COO’s work routine.
The ideal candidate has superior attention to detail, great organizational skills, and the ability to juggle multiple high-priority requests. It also requires the ability to work with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information is important, as is a positive attitude. The ideal candidate is a seasoned EA who loves working in a growing company, understands the value in cultivating relationships and prides themselves on being a career EA.
Responsibilities
- Manage the schedule/communications including heavy calendar management, inbox prioritization, and email drafting
- Coordinate in-person meetings and conferences including greeting guests, setting up board rooms, AV, organizing catering, attendance tracking and materials distribution. Provide agendas, detailed data, information, and resources in preparation for meetings.
- Communicate with general staff and customers on the President/COOs behalf
- Support the President/COO with external commitments on external boards, committees, and other groups.
- Good judgment prioritizing time-sensitive matters
- Implements processes for tracking customer contact, visits, and up to date status for potential/current customers
- Prepares and coordinates oral and written communications with prospects and current customers
- Assists in coordinating the agenda for direct reports and team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
Requirements:
- Minimum 3 years experience as an Executive Assistant in a high growth environment; experience supporting senior leaders.
- Excellent writing, editing, grammatical, organizational, and research skills
- Experience supporting an Executive with many customer-facing responsibilities
- Incredibly organized and resourceful, able to juggle and multi-task with acute attention to detail and follow through
- Ability to conduct research and present data in a succinct and well written manner
- Experience setting up and implementing systems and processes to help scale
- You are a team player capable of cultivating productive working relationships across the company.
- Personable with a can do attitude that sees no task or project to be too small or too big
- Efficient in Microsoft Word, Excel, Power Point.
Benefits:
- Medical/Rx Insurance
- Dental Insurance
- Vision Insurance
- Weekly Pay
- Full Time Employees are eligible for benefits after 90 days with a 40k match after one year of employment.
Salary : $50,000
