Leasing Consultant

Job Summary:

· Under limited supervision, the Real Estate Portfolio Data Manager upholds the integrity of owned real estate portfolio data for a global, large, and complex portfolio of properties.

· The incumbent inputs, maintains, organizes and reports on information regarding the portfolio.

Essential Duties and Responsibilities:

The Real Estate Portfolio Data Manager's essential duties and responsibilities include:

· Data Entry into QuickBase or system of record pertaining to:

· Ongoing obligations (obligation type, dates, milestones, costs, reminders)

· 3rd Party Agreements – obligations, contract terms, costs (Purchase and Sale Agreement, Development Agreements, Options)

· 3rd Party Consultant contract data - cost, schedule, milestones

· Accurate agreement abstract data, scanned documents, owned property data and related documents are entered into the source system managed by Client

· Delivery of key reports informing the business of critical dates, contract compliance requirements, outstanding compliance requirements

· Deliver ad-hoc and monthly/quarterly reports for management and sites lead reflecting portfolio statistics and metrics - Metrics and statistics to be delivered in a mutually agreed upon format

· Manage key dates, obligations, and milestones and provide appropriate notification to Management/Site leads of those obligations

· Measure and report on data completeness per PDAM Data Compliance Standards, as updated from time to time, to the Client

· Support data clean-up and completeness efforts including data entry of agreement and infrastructure information for aged projects: - Identification, tracking, resolution or escalation of any document exceptions such as missing documents and information. - Quality check of significant fields (e.g., dates, costs, sizes, and options) of abstracted documents to ensure accuracy.

· Prepares and distributes periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers, Google suite of projects (Sheets, Slides, Google Docs). Reviews standard reports prepared by team members for accuracy.

· Prepares and distributes critical date reports; maintains a tickler system for tracking important dates and tasks.

· Creates and maintains client agreement files ensuring they contain current, accurate information.

· Serves as a member of a transition team, if needed, to get a new database site record set up and operating quickly and efficiently.

· Cross-checks and reviews work of peers to ensure quality and accuracy of data.

· Performs other duties as assigned.

Supervisory Responsibilities:

· No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

· High school degree or general education degree required plus a minimum of four years related work experience, preferably including property management or accounting.

· Bachelor's degree from a four-year college or university with Accounting, Finance, or Real Estate preferred.

· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Shift: Monday – Friday (8 hrs days) Will need to confirm 9am – 5pm hours

Job Type: Contract

Salary: $25.00 - $30.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Jose, CA 95110: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in San Jose, CA 95110

Salary : $25 - $30