Position Objective: The primary responsibility of the Accounting Clerk is to maintain various accounts payables and receivables functions, including daily financial entries and reconciliations, and to assist the Finance & Accounting Manager in various accounting duties as assigned.
Reports to: Finance & Accounting Manager
Essential Duties and Responsibilities (Other duties may be assigned to meet business needs.)
Accounts Payable Tasks-
- Setup new vendors, including providing ADVANCE credit references
- Flag AP vendor invoices for Use Tax, if applicable
- Process vendor payment checks weekly
- Research vendor statements, calls and discrepancies
- Synchronize new vendors within Sage300
- Process Choice Care card reimbursements
- Bank reconciliations
- Setup and maintain EZ pass and WEX for all company vehicles
- Imports approved vendor transactions into payables
· Obtains all non–project and administrative invoices and distributes to the appropriate person for review and approval including:
o VP of Sales & Operations
o Fleet Manager
o F&A Manager
- Post invoices into A/P for non-project and administrative purchase orders
- Processes credit card monthly statements with receipts
- Cut checks weekly- distribute for signatures, receive and send to customers
- Supports the processing of RMAs and credits
Accounts Receivable Tasks-
- Apply customer payments & prepare daily deposits
- Process credit card payments, processing fee and credits
- Make adjustments to accounts as needed for items including write-offs, sales tax and credits
- Apply daily Cash receipts
- Process check payments using the remote deposit machine
- Apply ACH payment requests from customers and print notifications
Other Accounting Functions-
- Manage tenant rental spaces through Scaleworks
- Open mail and distribute, including signing for deliveries at front office
- Maintain integrity of AP, ensure that every open payable has an approved invoice for payment
- File paid & unpaid invoices and statements
- Produce all recurring entries
- Assist F&A Manager in monthly closing activities
- Prepares analysis of accounts
· Record daily transactions for online banking report
Qualification/requirement:
- High School Diploma or equivalent
- Three or more years related experience and/or training
- High attention to detail, solution-driven, and action-oriented
- Able to work independently and collaboratively across departments