Receptionist

POSITION SUMMARY:

To greet and relay incoming calls and messages in a professional and prompt manner, and to provide administrative secretarial assistance to assigned company personnel as required.

POSITION REQUIREMENTS:

• GED or High School Diploma.
• Must be at least 18 years old.
• Must have valid Texas Driver License.
• COVID 19 Vaccination card or Medical exemption or Religious exemption
• Must be able to lift at least 50 lbs.
• Must have good driving record.
• Must pass pre-employment drug screening.
• Must be proficient in Microsoft Office and Windows.
• Typing Skills (45 wpm)
• Ability to speak clearly with good grammar.
• Must have good telephone etiquette and handle visitors courteously.
• Ability to comprehend and legibly compose understandable messages.
• Ability to sit for long periods of time.
• Ability to read, understand, and act upon written or verbal instructions.
• Ability to set priorities and work within those set by others.
• Ability to juggle multiple tasks.
• Ability to work well under pressure.
• Must be dependable, punctual, and maintain a regular work schedule.
• One year of full time experience performing similar duties in an organization or agency.
• Medical terminology preferred.
• Ability to work with multi-line phone system.

POSITION DESCRIPTION

Primary Duties:

• Answer telephone, relay calls and/or messages to designated staff through their extension or the PA system.
• Maintain a record (carbon copy) of each written phone message. Messages must be accurate, understandable and legible.
• Maintain message center and a general knowledge of whereabouts of personnel.
• Greet the public, personnel and applicants. Inform appropriate person(s) of arrival and direct to the appropriate location or person, as needed.
• Have all visitors' sign in on visitor's log.
• Use a computer to type letters, reports, memos, forms, or other documents from rough draft, corrected copy, or verbal instructions; as requested by administrative personnel. Proofread, copy if required and distribute to designated person(s) or departments.
• Responsible for keeping employee phone list current.
• Transfer phones from answering service at designated times, receive and forward messages promptly.