Front Desk Receptionist

Job description

Advocare, LLC is a partnership of the top doctors in New Jersey and Pennsylvania, including pediatricians, family practice doctors and specialists. As part of the team, you’ll work side-by-side with forward-thinking professionals who strive to provide the highest quality medical care by meeting and exceeding standards for clinical outcomes while delivering exceptional patient service in an evolving healthcare environment.

Summary/Objective: Responsible for greeting patients upon arrival, relaying incoming telephone calls to the appropriate person and performing assigned administrative responsibilities. Handle medical and insurance records, as well as billing and other related duties as assigned. Manage patient communications. Convey a positive and professional image of the Care Center to the public.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Functions and Responsibilities include the following:

• Answers incoming telephone calls on a multi-line telephone system in a professional manner. Schedule patient appointments.

• Transfers calls to the appropriate person and writes messages in accordance with approved telephone procedures.

• Greet patients and visitors as they enter the office and notify the appropriate person of the patient’s arrival.

• Collect and post co-pays and remind patients of past due balances on the day of office visit.

• Ensure patients check out as they leave the office and follow check-out procedures.

• Confirm patient appointments.

• Document and notify Doctor when a patient cancels an appointment.

• Type correspondence and office memos as directed.

• Transcribe information regarding patient visits for medical reports.

• Prepare and provide the Doctor’s patient files by pulling charts, gathering paperwork, and printing daily appointment schedules.

Required Competencies (Knowledge, Skills and Abilities):

The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Excellent customer service skills.
• Effective verbal and written communication skills.
• Demonstrate professionalism, confidentiality, and diplomacy and can serve a wide range of employees and patients.
• Ability to establish and maintain effective working relationships with a diverse group of people at all levels of the organization.
• Commitment to excellence and high standards
• Detail oriented with strong follow-up initiative
• Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm.

Required Education and Experience:

• High School Diploma or Equivalent
• Experience with Microsoft Office (Word, Excel, Outlook and PowerPoint).

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; walk; stand, use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work:

This is a full-time position. Day and weekend hours required.

Travel:

No travel is expected for this position.

Job Type: Full-time

Pay: $1.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location