Lead HVAC/Refrigeration Tech. (Full Time)

It's More Than a Job, It's a Calling!

Position: Lead HVAC Tech.

Location: Advocate Medical Group; Oak Brook, IL.

Full Time; Day Shift

Major Responsibilities:

• Provides effective supervision and management of the associates assigned to the Facilities Department.
  • Provides timely and accurate recommendations for the annual operating budget and the five year infrastructure capital plan. Manages the expenditures to meet the department budget goals.
  • Working collaboratively with the manager, establishes goals and quality standards for the department. Regularly reports on goal attainment status.
  • Collaborates with the department manager on hiring, progressive discipline, rewards and recognition of associates.
  • Establishes work schedules to ensure proper coverage. Provides guidance and oversight on the use of contractors to supplement the work of the associates assigned to the department.
  • Approves overtime as warranted and edits time cards accordingly.
  • Prioritizes and schedules associates to perform corrective, preventative and predictive facilities.
  • Leads the onboarding process for orientation and training of the HVAC team to increase knowledge, skills, and proficiency.
  • Inspects and ensures that all work is done to the highest quality standards, providing regular performance feedback to the associates assigned to the facilities team and drafts annual performance appraisals.
  • Actively participates as a member of the Utilities Management Sub-Committee and supports the utility management plan.
  • Oversees administrative actions required of their assigned team.
• Establishes, monitors, and improves the standard operating policy and procedures for heating, ventilation and air conditioning system as well as refrigerator and freezer equipment per department policies and procedures.
  • Ensures the HVAC team responds to building occupant requests in a timely and professional manner. Manages and regulates a proactive rounding process. Keeps requesters apprised of the status of corrective actions and service requests.
  • Respond to alarms in a timely and correct manner. Optimizes operation using trending reports as appropriate.
  • Organizes and maintains accurate records and reports for equipment startup, failures, problems, work in progress and completed work through log books and the computerized maintenance management system (CMMS).
  • Establishes room and equipment rounds and standing instructions to ensure all equipment is operating properly. Investigates any abnormalities and takes appropriate action.
  • Reviews all findings and actions taken in the computerized maintenance system and takes appropriate follow up action.
  • Establishes, trains, monitors, and supervises emergency procedures associated with HVAC failures, power outages or other disruptions of utilities and executes those procedures in a timely, safe and correct manner.
• Establishes, monitors, and improves the preventive maintenance and inspection program and procedures for HVAC systems and assigned equipment per manufacture's recommendations and regulatory standard. Include PM work by service vendors.
  • Ensures HVAC technicians and vendors complete assigned PMs by the established deadlines.
  • Ensures that all new areas and assigned equipment is inventoried and that preventative/predictive tasks and frequencies consistent with manufactures' recommendations and regulatory standards are established and properly entered into computerized maintenance management system (CMMS.
  • Ensures HVAC technicians and vendors properly document all actions taken through log books or CMMS work orders.
  • Maintains documentation required by regulatory standards in a format easily retrieved and audited.
  • Takes appropriate action on problems reported that were not resolved during the PM inspections using the CMMS to track resolution.
  • Inspects and ensures that work completed by HVAC technicians and vendors are done to the highest quality standards.
  • Identifies significant problems found during inspections and proposes a course of action to the Manager in a timely and accurate manner.
  • Ensures that assigned equipment and zones are maintained to a clean, safe, and professional appearance.
• Supervises HVAC technicians and vendor completion of equipment repairs and installations as required by the situation in a timely and workmanlike fashion, including work by vendors.
  • Coordinates utility outages to ensure minimal impact to the hospital and patient care.
  • Oversees approval and funding of vendor provided repairs.
  • Ensures that HVAC technicians and vendors follow proper safety and infection control procedures.
  • Troubleshoots equipment problems or failures to determine the cause of the failure in a timely manner.
  • Provides assistance to all HVAC technicians. Establishes a plan for correction with the assistance of service vendors or consultants as warranted.

Education/Experience Required:

• High school graduate or GED, PLUS trade school or apprenticeship training.
• 3 years related and diversified experience, preferably in a hospital

Knowledge, Skills & Abilities Required:

• Sufficient knowledge/skills to perform duties as assigned. Ability to read/understand blueprints to locate and identify system design/layout. Ability to operate, maintain, and troubleshoot HVAC and refrigeration systems including air handling units, pumps, heat exchangers, cooling towers, chillers, refrigerators/freezers, and all other associated equipment. Must be able to use hand and power tools in a safe and effective manner.
• HVAC/R certification within 1 year

Physical Requirements and Working Conditions:

• Occasional exposure to hazardous chemicals and toxic substances. Occasional exposure to temperature extremes, such as outside work or work in mechanical rooms.. Work around equipment and building components at voltages up to 220V with occasional 480V equipment. Ability to climb, push, pull, bend, and reach, as needed to perform essential job activities. Mobility to access work areas in confined spaces Ability to perform heavy lifting (lifting 50 to 100 pounds occasionally and/or 25 to 50 pounds frequently and/or 10 to 20 pounds constantly). Occasional 2nd, 3rd and weekend work, either scheduled or to respond to emergencies.
• This requirement supersedes any previous lifting requirement effective 12/17/2014. Ability to lift up to 35 pounds without assistance. For lifts over 35 pounds, lifting equipment is expected to be used or lift with at least one other associate when available. Unique lifting/movement situations will be assessed on a case by case basis. May be required to lift greater than 35 pounds from floor to waist.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.