Media Coordinator

In this role, your primary responsibility will be to support the Media team from an administrative standpoint.

Born of the renegade mentality established in the West with equal parts innovation and authenticity, Highnoon, a Phoenix, AZ based marketing agency, has our sights set on challenging the status quo of what a full-service marketing partner should be. 

Highnoon is expanding rapidly and is looking for a full-time Media Coordinator. In this role you will act as the team’s specialist for administrative tasks, vendor management and billing and budget management, and will have exposure to projects from a wide range of projects, focused largely on advertising and digital marketing. The ideal candidate for this role will be a highly motivated, self-directed individual who is detail-oriented and can work autonomously. This is a great opportunity for someone who wants to pursue a career in within Media and digital marketing.

 CORE RESPONSIBILITIES

• Frequent communication with team and management on project status, timelines and results
• Provide support in all monthly billing and invoicing efforts
  • Invoice reconciliation
  • Budget reconciliation
  • Vendor outreach and collections
  • Weekly pacing reports
• Vendor management
• Fielding and setting up vendor appointments/requests as needed
• Assist in RFP’ing vendors, collecting all information and organizing for team consideration
• Assist in monthly client reporting for major metrics, goal tracking and revenue tracking
• Coordinate suitably with production and distribution of material with various departments
• Develop, update and maintain all media lists
• Develop, update and maintain all press kits as well as media materials
• Maintain and update project checklists and timelines along with support development of business documents like Excel spreadsheets, charts and tables, PowerPoint presentations, etc.
• Provide secondary as well as tertiary assistance to various Media team members as needed for their daily account responsibilities within all platforms and clients
• Support to prepare and distribute plans, agendas and reports etc.
• Involvement in Media department discussions and meetings along with work cross-functionally amid various team members.
• Convey and report to supervisor on constantly and regular basis.

CORE CHARACTERISTICS & SKILLS

• Passion for online and offline marketing and advertising
• Exceptional organization and time management skills
• Strong attention to detail and the ability to multi-task in a deadline driven atmosphere
• Exceptional written and verbal communication skills
• Ability to work autonomously as needed, as well as collaborate within a larger team
• Great analytical skills
• High levels of integrity and self-motivation
• Positive attitude
• Approaches work with a sense of urgency and the ability to prioritize your efforts as needed
• Must be comfortable in spreadsheets and doing analysis
• Strong problem solving skills

 REQUIREMENTS

• 1-2 years of relevant marketing or advertising experience, particularly in Media
• Bachelor’s Degree
• Any Agency experience is a plus
• Any experience in paid media platforms or programmatic venders is a plus
• Proficient in Microsoft Office360 suite of tools
• Tech savvy and comfort in a variety of
• General knowledge of marketing, media and advertising
• Familiarity with any Media related tools or project management platforms is a plus

BENEFITS 

Highnoon focuses on delivering the absolute highest quality digital marketing and technology solutions to results-driven organizations. We are a collaborative team of problem solvers comprised of passionate, forward-thinking individuals on a mission to do right by our clients. We’ve been ranked in the top of “best places to work in Phoenix” for years because we value our employees and strive for a strong work-life balance. If you see the value of a team-based environment where being motivated by and learning from your colleagues is a daily occurrence, then Highnoon may be for you. Compensation will be a competitive salary based on your past experience and what you can bring to the table. Other benefits include paid health insurance, 401k, paid vacation and sick days, fully paid short- and long-term disability plans, the ability to work remotely on Monday and Fridays, a great team, a fully stocked bar cart and cold beer in the fridge, plus much more.