Training & HR Coordinator - Contractor

Duties and Responsibilities:

  % of

 Time

1.

Proactively respond to student and management training requests with timely,

accurate and appropriate responses to inquiries. Coordinate and track training 

and development programs, program grants, and initiatives

15

2.

Evaluate internal and external training requests and resources. Create requests for 

quotes to external vendors for content, schedule, and pricing; and provide findings

to Manager of Corporate Training and Development, for final selection of 

training resource. Lead the purchase requisition process for training proposals, 

relevant quotes, and reconciliation of invoices

15

3.

Create, publish, and coordinate training schedules with hiring, training, and 

workload demands including venue, participant invitations, and materials 

production. Ensure available courses are filled to capacity. Responsible to 

schedule training courses in coordination with the training team and modify with 

respect to any changes with internal customers Manage cancellations in conjunction 

with the various departments. Maintain intranet page. 

15

4.

Enter training records into HRIS training database and external database 

electronic records. Database entry includes the creation of courses, attendance dates,

test scores, certificates, and OJT records to ensure compliance with the FAA, 

other regulatory agencies, and the company’s needs. 

15

5.

Generate and analyze training reports from HRIS, Excel, and SAP for budget, 

forecast, and corporate reporting. Tracking, preparation, and timely submission of 

state and local training grant packages for reimbursement to the company. 

Create training surveys. Analyze data and provide feedback to the Corporate 

Training Department regarding course requests and evaluations. Provide monthly 

and annual reports to the Manager of Corporate Training & Development 

including distribution of training effective surveys post course completion.

15

6

Provide skilled administrative support with the day-to-day operations of the 

Human resources functions and duties, and assist management with special projects as needed.  Example, monthly reporting of foreign national data, I9 logs, running background checks, preparing/tracking/processing of requests to spend, posting invoices, first level resume screening, scheduling interviews, creating templates and forms, and running complex ad-hoc excel reports. 

20

7.

Perform other duties and fulfill other responsibilities as assigned.

5

                                                                                                                         TOTAL:

 100%    

BS degree in Business Administration, or equivalent experience

Three to five years of industry experience required, with a minimum of two years in a

Similar role. Must have at least 1 year working knowledge in SAP.     Working knowledge of 

ADP Work Force Now is a plus.

• Proficient understanding of manufacturing terminology
• Ability to access customer needs
• Ability to track and analyze data 
• Must have attention to detail
• Excellent organizational and time management skills
• Strong written and oral communications skills
• Ability to maintain strict confidentiality 
• High degree of PC competence, including HRIS, Microsoft Office Suite, and SAP.

Not applicable