What are the responsibilities and job description for the Office Coordinator position at Akerman LLP?
Akerman LLP, a top 100 U.S. law firm serving clients across the Americas, is seeking an Office Coordinator. This position will be located in our Naples, FL office. This person will provide both general and clerical tasks around the office. Excellent typing, phone skills and organizational skills are essential along with the ability to work independently and multi-task in a fast-paced environment.
Responsibilities include:
- Staff the front desk as a duty station
- Answer general incoming calls and transfer to the appropriate person
- Answer the front door, which is kept locked
- Prepare labels and packaging for the various forms of shipping (FedEx, USPS certified, UPS, etc.);
- Open and close general files and matter files
- Scanning
- Duplicate documents
- Prepare notebooks, 3-ring binders and pleadings files, all with indexes
- Pull caselaw from Lexis or Westlaw as directed (not legal research, mere case pulls from Find & Print /Advance get & Print)
- Order supplies and monitor fulfillment
- Maintain the employee lounge
- Maintain the public conference rooms
- Work with Akerman IT to establish Zoom/WebEx, Video conferencing
- Maintain invoicing for Vendors on Chrome River
- Maintain petty cash
- Interface with building management on parking and maintenance issues
- Make bank deposits as necessary
- Complete other clerical duties as assigned
We offer an excellent compensation and benefits package. Please submit your resume and salary requirements. EOE
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