What are the responsibilities and job description for the Executive Assistant position at Albright LIFE Lycoming?
Why Join Us?
Find purpose in your career! Albright LIFE Centers are devoted care centers providing loved ones with exceptional supportive services to help them stay healthy and safely live independently at home. As part of Asbury Communities, Inc., a not-for-profit aging services organization, we are completely focused on doing all the good we can for those we serve. When you join our team, you'll enjoy the personal fulfillment that comes from making a difference in someone's life every day. Asbury is honored to have consistently earned certification as a Great Place to Work as well as being named one of Fortune's Best Workplace for Aging Services.
Ensuring that we provide a safe and healthy environment for those who work and live at our communities is our highest priority. We are proud of the incredible work being done by our associates and grateful for the support we are receiving from our many residents and family members as we work through this pandemic together. We continue to aggressively work to minimize the risks of the COVID-19 virus for residents and associates in our communities.
Organizes and maintains the Albright LIFE administrative office:
- Performs administrative duties for the Executive Director and Management Team, including but not limited to: screening telephone calls, opening and routing mail, filing correspondence and records and performance of special projects as assigned.
- Maintains Executive Director’s schedule, including schedule of meetings, organizes and distributes agendas; attends meetings and prepares and distributes minutes as requested by Executive Director.
- Assures accurate completion of letters, reports, and memos as requested by Executive Director. Acts a resource and in house expert on corporate format of letters, memos and forms. Trains team members on and ensures proper formatting of letters, memos and forms.
- Following corporate procedures, provides oversight of completion of Purchase Requests, Purchase Orders, Invoices, and Check Requests for all areas of the campus. Assigns appropriate General Ledger numbers to invoices to ensure proper recording of expenses and revenue. Completes check requests as necessary.
- Plans and organizes the Professional Advisory Committee, Quality Management/Utilization Review, Quality Assurance/Performance Improvement, Ethics, and Grievance and Appeals Meetings in conjunction with the Executive Director, accurately records minutes and sends out meeting notices in a timely manner. Prepares the meeting room prior to meeting. Orders and ensures meals and refreshments are in place when needed.
- During the intake process, provide to and obtain from families, the information necessary to facilitate the intake process. This includes, but is not limited to, the following: Initial Referral Form, Financial Statement, Authorization for Assessment and Release of Information, Medicaid Application, HIPAA notice, Enrollment Agreement and any other necessary information.
- Acts as liaison to the corporate billing office to include: DME, fee for service, Medicaid and Medicare; act as an information resource for filling issues.
- Gathers information and prepares confidential and special reports including compilation of statistical data for internal use as well as for outside agency use.
QUALIFICATIONS
- Associate degree, a business school graduate or its equivalent required with at least three (3) years administrative office experience, and one (1) experience working with a frail or elderly population.
- Possesses strong communication/interpersonal skills to deal effectively with the participants, employees and members of the public.
- Ability to communicate effectively in person, in writing and on the telephone. Must be tactful, alert, courteous, and dependable and have the ability to supervise, plan, and organize with little or no supervision.
- Must be able to qualify for and obtain Notary status.
- General working knowledge of healthcare elderly services preferred.
- Must possess a valid Pennsylvania driver’s license and a good driving record.
- This position requires periodic travel between Chester, Lancaster, Lebanon and Lycoming counties. Home base will be one of these locations and based on the location of where the individual lives