Lease Administrator/Abstractor

About the Role:

Alcority is a shared business service provider of Finance and Accounting, HR, IT, REFM, Sourcing, Procurement and Risk Management & Insurance services to a portfolio of global customers. Alcority shared services are provided through a network of service delivery centers located in New York, Connecticut, Dallas, Houston, and London.

The Alcority Real Estate & facility management Team is seeking a Lease Administrator/ Abstractor to join the team to assist the manager with lease administration activities The person in this role will support the Lease Administration Team.

Responsibilities:

• Collaborate with REFM Team and other cross-departmental groups to produce
  lease abstractions, M&A due diligence, client services and requested information and documentation.
• Ensure Distribution of fully executed documentation to all respective PortCo groups.
• Manage document library in Costar system (i.e. catalog documents, OCR, and label in accordance with the company establish document naming convention).
• Gather and manage internal data inputs across multiple internal systems and processes.
• Prepare lease abstracts in Costar database.
• Assist with monthly rent rolls preparation.
• Monitor, prepare and distribute real estate lease critical dates and options reports, and work closely with the Real Estate and Facilities Management team to update the Costar database accordingly.
• Execute data reconciliation process to ensure 100% data integrity in Costar system.
• Ensure 100% data integrity in Costar system.
• Perform accurate and detailed data reconciliations in Costar system.
• Monitor, prepare and distribute critical dates and options reports.
• Perform invoice reconciliation and prepare report(s) for discrepancies
• Proactively identify and contribute to departmental and company-wide improvement opportunities.
• Leverage company and industry best practices to ensure that customer touchpoints are coordinated, efficient, and consistently high-quality.
• Ad- Hoc assignments.

Requirements:

• 5 - 8 years of experience in commercial lease administration environment.
• Bachelor’s degree required.
• Attention to details a must.
• Ability to understand, interpret and abstract complex commercial lease documentation.
• Ability to perform quality review of the abstracted data.
• Superb abstraction skills, customer service, communications, organization, and interpersonal skills.
• Ability to work in a fast -paced environment and manage well through ambiguity and complexity.
• Knowledge of real estate real estate terms/concepts a must.
• Ability to identify and mitigate data quality issues effectively.
• Exceptional analytical and quantitative problem-solving skills.
• Superior MS Applications Skills (i.e. Excel, PowerPoint, Visio etc.)
• Knowledge of Costar system a plus.
• Ability to communicate complex ideas effectively, both verbally and in writing.