Business Office Manager

The Village at White River Junction, an Assisted Living Residence, is looking for a Business Office Manager. This position provides Human Resources and Financial support to the community and the Executive Director. This person is a key member of the Community’s management team adhering to policies and procedures and upholding the Community’s mission, philosophy, values and the Company’s vision, principles and Hospitality Promises.

Finance Functions
1. Serves as resource for community department directors on the chart of accounts, invoice coding, approval process and deadlines following the standard procedure.
2. Oversees the function of routing accounts payable invoices for approval (from the time the invoice arrives in the mail).
3. Reconciles the credit card log to invoice. Verifies that all credit card receipts are accounted and submits documents to Community Accounting department for replenishment of the balance as needed.
4. Reviews employee expense reports for accuracy and completeness.
5. Uploads coded invoices (including employee expense reports) and completes data entry in Yardi daily.
6. Assists the Executive Director on selecting vendors’ invoices for payment for weekly check run.
7. Responds to vendor payment inquiries.
8. Distributes monthly billing statements to all residents.
9. Deposits payments made to the community.
10. Assists the Executive Director in managing Accounts Receivable.

Payroll and Human Resources Functions
1. May supervise the Front Desk (less than two full time/equivalent receptionists and /or concierges). Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and hiring; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees.
2. Run payroll variance, 7 minute, overtime, and birthday and anniversary reports. Analyze and submit for supervisory review once variances are approved by department managers. Ensure payroll accuracy and compliance with policies and procedures.
3. Review all time cards for accuracy before submitting payroll. Ensure all time edit data entries are accompanied by the completed time edit sheets. (Signed/dated by both the employee and supervisor)
4. Report all new hires, status changes (leaves of absence, classification and wage changes) and changes that affect participation in benefit programs for community staff.
5. Consult with Regional Human Resources Manager to ensure that the employee’s Federal and State entitlements to leave of absence are made available.
6. Respond to employee questions concerning wages, benefits, etc.
7. Ensure that Corporate and state requirements for completion of all post offer / pre- employment checks (criminal background, abuse and licensure checks, drug testing, health/communicable disease screenings) are requested and completed (prior to the employee’s start date) and documented in the employee’s personnel file.
8. Plan, prepare and organize New Hire Orientation(s) with the community leadership team and with new hires.
9. Orient new employees to all policies and procedures related to all Conditions of Employment, Drug Free Workplace Policy, and policies pertaining to reporting of and seeking treatment for on the job injuries.
10. Maintain employees’ training records and prepares training certificates.
11. Maintain annual renewals for staff specific certifications.
12. Advise the appropriate people of any requests to enroll in or change participation in company sponsored benefit programs.
13. Maintain employee files according to company guidelines and state requirements.
14. Ensure work-related injuries are reported and investigated in a timely manner.
15. Operate, maintain records for, and arrange for payment of awards associated with incentive programs (i.e. workers compensation safety bingo, raffle incentive, and new hire referral programs) if applicable.
16. Provide all eligible new hires with 401(k) packet and obtain the acknowledgement of receipt for employee file.
17. Ensure the implementation of OSHA log and Safety guidelines. Ensure that OSHA 300A form is posted per OSHA regulations.

Job Type: Full-time

Salary: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Weekend availability

Experience:

• Bookkeeping & HR: 1 year (Preferred)

Work Location: In person

Salary : $55,000 - $0