What are the responsibilities and job description for the Office Admin position at All Temps Personnel Services?
Overview:
They help people prepare by providing solutions that consider the whole picture.
Responsibilities:
Our client has been helping people feel better about the future for more than 100 years. They provide investment, retirement, and life insurance solutions to more than 11 million customers throughout the U.S. Their responsibility goes beyond their clients’ accounts. They are in the business of helping people live well and empowering them to create a better tomorrow through the financial and health-related habits they form today.
They help people prepare by providing solutions that consider the whole picture.
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
- 30 hours guaranteed, Office hours are Monday - Friday 9AM - 5PM (no weekends)
- Hours are flexible.
- At least 1-3 years of previous administrative experience.
- Must have experience with Microsoft Office including Microsoft Excel
- Must have experience with basic accounting, math, clerical skills, answering the phone
- Billingual (Spanish)
Salary : $26,600 - $33,700
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