School secretary

Job Title : Secretary / ACCESS Clerk (Special Education School-Based) Position Summary : This position is responsible for providing part time administrative support for main office activities including scheduling appointments, greeting visitors, and preparing internal / external communications.

This position is also responsible for coordinating clerical ACCESS billing tasks.

The secretary must use initiative and judgment in the performance of duties.

The secretary must be prepared to deal with school-based confidential matters.

The Secretary needs to use independent judgment in determining how to manage designated duties and responsibilities.

The Secretary needs to understand program needs in order to anticipate and respond accordingly. Duties and Responsibilities : 1.

Completes routine office duties such as composing and typing internal / external correspondence, scheduling and organizing meetings, screening and directing phone calls and maintaining daily attendance roster.

3. Receives building visitors, in a manner consistent with building security procedures including operating the electronic entrance and visitor management systems.

4. Assists with registration of students and keeps the school roster current. 5. Operates office equipment and applications including copiers, printers, email, postage meter.

6. Assists other staff personnel, when necessary, as per collective bargaining agreement.

Notifies building administrator of ACCESS work overload. 7. Creates filing systems, databases and spreadsheets for maintenance of student, personnel and ACCESS related program records.

8. Collects and maintains current data and documents including but not limited to monthly student / staff status reports and quarterly master spreadsheets on behalf of the AIU-operated Special Education Schools for ACCESS billing.

9. Tracks and maintains copies of all current CPR / FA certifications for staff involved in ACCESS billing on behalf of the AIU-operated Special Education Schools.

10. Generates reports for building administrators on the staff submissions of ACCESS billing data. 11. Submits ACCESS billing data to the fiscal services on behalf of the AIU-operated Special Education Schools.

12. Coordinating access to and training staff on the use of the ACCESS online data reporting platform. 13. Scheduled annual ACCESS billing training for staff and new employees hired.

14. Performs other secretarial related duties as assigned by the building administration and / or Senior Secretary

Last updated : 2024-05-15