What are the responsibilities and job description for the Administrative Assistant - Bilingual position at Alphabroder?
Job Details
Job Location: Dallas DC - Irving, TX
Salary Range: $19.50 - $26.91 Hourly
Job Shift: 8:00 pm - 4:30 am S-Th
Description
1. Overall purpose of this position:
- To support administrative needs of the Distribution Center.
2. Major activities, which must be performed in order to carry out the purpose of the position as described above:
- Create spreadsheets and graphs regarding key business information in Excel for the Distribution Center Management team. Contact Supervisors and Managers across all facilities to clarify data or follow up on missing information.
- Create, maintain and distribute all productivity and departmental reports, graphs and charts in a timely manner. Communicate with Leads, Supervisors and Managers to resolve issues related to reports as needed.
- Collect data for business reports from IRMS and FDM4. Review data for accuracy and unusual variances. Communicate any issues regarding the data with the management team prior to issuing reports.
- Post and maintain information on employee information board.
- Record accurate minutes at management and facility meetings. Prepare minutes on Word using discretion about sensitive issues. Distribute minutes in a timely manner.
- Provide other administrative support to the Distribution Center Manager.
- Maintain discretion in the handling of sensitive information, which originates from Managers.
- Order supplies for facility. Ensure that a sufficient quantity of critical supplies is on hand at all times to support the business.
- Perform basic PM on fax and copier; call for service when needed.
- Coordinate arrangements for management meetings.
- Assure compliance with safety regulations.
- Serve as a member of the Distribution Center team, providing assistance as needed.
Qualifications
Salary : $20 - $27
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