Special Education Scheduling Clerk

As the leader in online education since 2001, Primavera is dedicated to providing every high school and middle school student in Arizona and accredited, structured, and personalized education in a virtual environment. Our dynamic teammates and leaders foster a creative, forward-thinking work environment, along with a strong supportive culture. Members of the Primavera team are committed to student success through our rigorous and relevant curriculum, supporting staff, and interactive technology.

If you are bright and highly motivated, come join the Primavera team!

Primavera is seeking a dynamic individual to join our innovative team as a Special Education Scheduling Clerk.

Position Summary:

The Exceptional Student Services Scheduling Clerk will work closely with the Director of Exceptional Student Services, Special Education Teachers and the School Psychologist to schedule the appropriate Individualized Education Plan (IEP) and Evaluation meetings. The ESS Scheduling Clerk will also support teachers to ensure compliance to timelines set forth in Arizona Revised Statutes and the Individuals with Disabilities in Education Act of 2004 and provide customer services to parents and students as necessary.

Primary duties and responsibilities:

• Schedule IEP and RED meetings at the direction of the director, teacher or school psychologist
• Ensure compliance with timelines by reviewing IEP and RED due dates and scheduling meetings accordingly
• Utilize various reports through the SIS and e-IEPPRO to ensure compliance with timelines
• Collect special education and 504 documents for new and returning students
• Process incoming faxes and records requests for the Special Education Department

School-wide skills, abilities and expectations:

• Maintain a professional code of conduct, including but not limited to professional language, actions and attire
• Maintain professional confidentiality of personal and private matters pertaining to students, parents, and co-workers
• Acknowledge and accept direction from executive and school leadership
• Demonstrate willingness and desire to work and collaborate with students, parents, co-workers and the general public
• Communicate effectively, both verbal and written
• Maintain positive and pro-active customer service in all aspects of communication, both internally and externally
• Prioritize work and handle multiple tasks while working independently
• Display excellent planning and organizational skills
• Work under pressure, pay attention to detail, meet deadlines and deal with difficult situations while maintaining composure, professionalism and a positive attitude.
• Take initiative to look at data analytically, showing excellent reasoning and problem-solving skills as it relates to continuous improvement for professional and personal growth
• Demonstrate awareness and willingness to understand personal role and how it contributes to the success of other departments or functional areas
• Embrace a culturally diverse environment
• Know and be proficient in Microsoft Office programs
• Adapt to change while conveying professionalism

Job Specific Skills/Abilities:

• Previous experience working with students with exceptional learning needs is valued, but not required

Education/Training:

• Minimum of 6 months in current position
• Effective performance rating in most recent evaluation

Other Requirements:

• Current Arizona Fingerprint Clearance Card

Environmental Conditions: Usual office setting