Office Coordinator

An Office Coordinator is responsible for managing office communications and facilitating key tasks and procedures. Their duties include but are not limited to coordinating and maintaining a master schedule of all meetings and commitments, placing orders for office supplies when needed, and directing both incoming and outgoing phone calls, emails, mail, scanning, faxes, and letters.

Responsibilities

• Act as a receptionist to walk-in traffic
• Manage the office supplies; handle stocking, distribution, and ordering
• Manage the kitchen/breakroom supplies: work with vendors, order paper goods, coffee, and cleaning supplies, make coffee
• Assists with administrative processes such as maintenance & equipment requests and other events and projects
• Additional responsibilities include receptionist duties, answering phone calls, transferring callers as appropriate, processing mail and invoices
• Provide general administrative support, such as keeping detailed and accurate recordkeeping of office supplies and inventory, visitor requests, vendor contacts, etc.
• This position assists with human resources activities such as interview coordination, assembling new hire kits, and other special projects
• Organize and book employee/client/department business travel, luncheons, and company events
• Liaise with vendors, contractors, & departments within the company
• Assist and work closely with our Executive Assistants, Office Logistics Coordinator, and Facilities Manager
• Organize package orders, pickups, returns, shipments, etc., and provide respective updates
• Maintain professional relationships with internal departments and customers; reliable, confidential, punctual, tactful, considerate of others, and practice open communication
• Must be able to lift up to 40 pounds.

Minimum Qualifications

• 1-2 years of relevant experience in an office environment
• Adaptable, flexible, and willing to continuously learn in a high-growth culture
• Ability to multitask and prioritize in a fast-paced environment
• Proficient in Google and Microsoft Office suite
• Solutions-oriented and ability to work independently and as a team player
• Exceptional communication skills across all mediums, such as oral, written, etc.
• Excellent interpersonal skills with an optimistic and outgoing personality.
• Ability to thrive in a lively, team-oriented work environment but also skilled in working independently and following through on assignments with minimal direction

Desired Education:

• High School Diploma or Equivalent; some college preferred

Company Benefits:

• On-going training and development
• Opportunities for career advancement
• Medical
• Vision
• Dental
• 401k (match)
• HSA & FSA
• Life Insurance
• PTO
• Employee Assistance Program (EPA)

Other Duties:

This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned to meet the needs of the organization.

Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S.

Equal Opportunity Employer Race, Religion, Color, National Origin, Gender, Sexual Orientation, Age, Protected Veterans, Disabled

We are an equal opportunity employer without regard to race, religion or religious creed (including religious dress and grooming practices), color, sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, and any related medical conditions), gender, gender identity and expression, sexual orientation, transitioning status, national origin, ancestry, citizenship status, uniform service member status, military and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, mental or physical disability, holding or presenting a driver’s license issued under Cal. Vehicle Code Section 12801.9, or any other category protected by applicable federal, state or local law.

Americor Funding, Inc. (the “Company”) has an internal recruiting department. Americor Funding Inc. may supplement that internal capability from time to time with assistance from temporary staffing agencies, placement services, and professional recruiters (“Agency”). Agencies are hereby specifically directed NOT to contact Americor Funding Inc. employees directly in an attempt to present candidates. The Company’s policy is for the internal recruiting team or other authorized personnel to present ALL candidates to hiring managers.

Any unsolicited resumes sent to Americor Funding Inc. from a third party, such as an Agency, including unsolicited resumes sent to a Company mailing address, fax machine or email address, directly to Company employees, or to the resume database will be considered Company property. Americor Funding Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Americor Funding Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.