What are the responsibilities and job description for the Project Coordinator position at AO Door?
About us
AO Door is a premier source for commercial doors, frames, and hardware specializing in commercial wood doors. We partner with the industry’s leading manufacturers to provide the finest architectural opening products.
We have a valuable staff of trained professionals and are always looking for qualified individuals to join our growing organization.
Summary:
The Project Coordinator works closely with Project Managers to comply with project schedules and provides essential information to customers while protecting our internal financial requirements.
Responsibilities:
- Assist the project team in ordering materials in a timely manner in order to meet the construction schedule
- Communicate effectively with customers verbally and in writing
- Follow-up correspondence in writing (email primarily)
- Responsive to returning phone calls in a timely manner
- Communicate with factories and suppliers
- Communicate with installation subcontractors
- Track outstanding submittal packages
- Identify and processes all changes per the customer's direction and as required
- Prepare direct entry sales orders
- Prepare prequalification statements as needed
- Assist in collection efforts where applicable
- Coordinate project submittal process-product data sheets, samples, schedules, etc.
- Attend project pre-bid meetings and job site visits as required
- Provide close-out documents as required
- Special projects as required
Qualifications: * Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook
- Functional and working knowledge of computers
- Must pass pre-employment background check and drug screen
Knowledge, Skills & Abilities: * Effective time management and organizational skills
- Effective communication skills both verbal and in writing
- Knowledge of commercial frame, door and hardware products
- Self-motivated and proactive with ability to multi-task
- Blue print reading and specification interpretation preferred
- Detail oriented
Physical Demands:
This position is primarily sedentary. While performing the duties of this job, the employee is regularly required to talk and hear; stand; walk; and reach or lift using hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May require driving to work sites or customer locations.
Benefits:
AO Door offers an excellent benefits package that includes health, dental, life insurance and a 401K plan. EOE.
Job Type: Full-time
Pay: $45,000.00 - $48,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Construction Experience: 1 year (Preferred)
- Project Management: 1 year (Preferred)
Work Location: One location