Staff Accountant

AP Professionals is partnering with an established local medical non-profit to find an experienced Staff Accountant to join their team. This organization offers a work-life balance, opportunity for growth and challenge as well as stellar benefits. If being part of creating a healthier Rochester community is enticing, then look no further!

RESPONSIBILITIES

• Executes month-end processes, bank reconciliations, and journal entries.
• Reviews general ledger accounts to ensure financial information accuracy and reconciles grant-related general ledger accounts with the grants management systems and board meeting materials.
• Generates, maintains, and distributes internal financial reports, including budget-to-actual comparisons.
• Maintains vendor and grantee listings within Bill and QuickBooks Online.
• Processes payables and grant payments through Bill.
• Responds to information requests, researches accounts and grants payable issues, and resolves related issues professionally and respectfully.
• Ensures the accuracy and support of all credit card transactions and expense reimbursements.
• Reviews travel requests and tracks budget-to-actual expenditures for all conference travel.
• Assists the CFO in developing and improving department processes and procedures.
• Prepares work papers for the annual audit and tax return.
• Reviews and processes tax forms such as W-9s and helps to prepare year-end information.
• Collaborates closely with the Grants and Finance Manager in grants administration activities.
• Conducts grantee due diligence and maintains accurate organizational and contact information within the grants system (Salesforce).
• Manages the grant payment processes, including scheduling and monitoring payments, processing check requests, and recording payments.
• Assists with budgeting and forecasting, template creation, and record retention for new and existing programmatic strategies.
• Supports daily workflows to ensure efficient grant finance processes and provides responsive support and troubleshooting to staff and external partners.
• Supports in maintaining the accuracy and integrity of financial and payment data entered into the grant system, including data cleanup and ongoing quality control.
• Manages and reconciles the grants system with internal forecasting and QuickBooks Online reporting.
• Provides administrative support for agreements with grantees and contractors, including scheduling disbursements and reconciling budgeted payments to actuals monthly.
• Assists with updating procedures related to the management and use of the grant system.
• Joins other internal teams to participate in community event planning.

EDUCATION

• Bachelor's degree or equivalent combination of experience and education.

EXPERIENCE

• 2 years of accounting experience.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

• Working knowledge of accounting and bookkeeping.
• Proficiency in accounting software such as QuickBooks.
• Strong skills in spreadsheet development and management using Excel and SharePoint.
• Ability to manage and work on multiple tasks with flexibility and good judgment.
• Ability to problem-solve and prioritize to meet tight deadlines.
• Excellent customer service skills.
• Experience working with economically and culturally diverse populations in various professional settings.
• Ability to work independently and as part of an integrated, diverse team with different work styles in ambiguous settings.
• Strong attention to detail, analytical, organizational and administrative skills.