Admissions Coordinator

SUMMARY: The Admissions Coordinator is responsible for reviewing and preparing for new admissions in accordance with established policies and procedures. The incumbent will also be responsible for maintaining relations with community partners, family members, and personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in interviewing residents/guardians/sponsors and obtaining required admission information and signatures.
• Assist in the resident admission orientation program in accordance with our established policies and procedures.
• Admit and prepare identification records for residents in accordance with our established policies and procedures.
• Admit, transfer, and discharge residents in accordance with established policies and procedures
• Provide residents with admission information packet (e.g., resident rights, notice of privacy practices, admissions contracts, etc.).
• Maintain an accurate record of available bed and census.
• Abstract information from records as authorized/required for insurance companies.
• Notify nursing when the resident has arrived at the facility to assure that a member of the nursing staff escorts the resident to his/her assigned room.
• Assume the administrative authority, responsibility, and accountability of performing the assigned administrative duties.
• Maintain confidentiality of the all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
• Develop, schedule and guide tours/personnel throughout he facility.
• Keep a supply of brochures and other printed materials readily available for persons requesting such data.
• Maintain an adequate liaison with families, residents, residents, and community and civic leaders.
• Plan and implement special events that serve to advance staff, resident and community relations.
• Participate in community service and civic groups to obtain information and seek support of these groups in charitable activities on behalf of the facility.
• Manage ongoing community service projects and develop appropriate problem-solving actions
• Attend and participate in workshops, seminars, etc., as approved.
• Performs other duties as assigned.

QUALIFICATIONS:

• Must possess, as a minimum, a high school diploma or GED.
• Be knowledgeable with Microsoft Office (Outlook, Word, Excel).
• Must have patience, tact, cheerful disposition and enthusiasm, as well as must be wiling to handle residents, staff, and visitors, based on whatever maturity level at which they are currently functioning.

PHYSICAL DEMANDS:

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to push, pull, move, and/or life a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move and/or carry such weight a minimum distance of 50 feet.