What are the responsibilities and job description for the Office Manager position at Apex Entertainment?
Office Manager
We are currently looking for an Office Manager to join our team and help us provide exceptional service to our guests. In this role, you will plan, direct, and coordinate administration duties/activities of Apex Entertainment. This will require you to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Additionally, you will assist with and/or maintain functions such as employee benefits, recruitment, personnel policies, training programs, scheduling, employee write-ups, and regulatory compliance.
Additional Responsibilities
- Maintains office services by organizing office operations and procedures; assists in preparing/assist with payroll/records; controlling correspondence; designing filing systems; reviewing and approving supply requisitions.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Assist in the electronic onboarding process for all new hires.
- Assists in planning new employee orientation for new hires to foster positive attitude toward organizational objectives on a weekly basis.
- Assist managers in scheduling/conducting interviews.
- Maintain schedules, calendars, and appointments for both the General Manager and Assistant General Manager.
- Assist with planning and managing personnel activities and employee rewards for Apex Entertainment employees.
- Acts as liaison between Human Resource Manager and Management.
- Responsible for ordering office supplies/equipment for the entire facility while staying within budget.
- Manage/monitor supplies/inventory list for all departments to ensure an accurate count to operate daily.
- Any additional tasks assigned by management.
Requirements
- Strong written and verbal communications skills.
- Strong leadership and people management skills.
- Strong multi-tasking, organizational and time management skills to ensure a quick response to guest needs.
- Effective problem-solving skills to detect changes in circumstances or events.
- Professional and courteous demeanor.
- Positive team and motivational skills.
- Exceptional personal hygiene and positive representation of the organization to employees, guests, and vendors.
- High School Diploma required or GED equivalent.
- Associate Degree, Bachelor's Degree preferred.
- 1-2 years' experience working in the food & beverage and/or hospitality industry.
- Strong supervisory and interpersonal skills.
- Proficient with all MS Office Applications.
- Ability to communicate effectively in both written and oral format.
- Attention to detail and strong organizational skills.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.
- Must have a driver's license or reliable transportation.
- Must be flexible and adaptable to change.
- Professional appearance.
