Office professional

Job# : 2040919

Job Description :

Job Summary : This Administrative Office Professional is a dynamic role that supports the operations team by coordinating installation project schedules, managing material reception, assisting with accounts receivable (AR), completing customer documentation, and performing various customer and office-related tasks.

This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities :

• Coordinate Schedules : Organize and maintain the calendar for installation projects, ensuring efficient use of resources and timely completion of tasks.
• Receive Materials : Oversee the receipt of materials for projects, verify shipments against orders, and report discrepancies or damages.
• Customer Documentation : Accurately fill out and file all customer-related documentation, maintaining confidentiality and compliance with company policies.
• Office Assistance : Provide general administrative support to the team, including data entry, file management, and other ad hoc tasks as required.

Qualifications :

• High school diploma or equivalent; some college or administrative training preferred.
• 1-2 years of experience in an administrative or support role.
• Proficiency in MS Office Suite and familiarity with project management software.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work Environment : This role operates primarily in an office setting and may require occasional visits to project sites.

Part time hours 9-3 - willing to work with the right candidate for schedule

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning.

We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.

Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Last updated : 2024-08-05