What are the responsibilities and job description for the Clerical Assistant position at Apollo Technology Solutions LLC?
Title: Clerical Assistant
Location: Indianapolis, Indiana
Duration: 2 Months
Job Description:
Location: Indianapolis, Indiana
Duration: 2 Months
Job Description:
- Prepare correspondence, maintaining reference and resource materials and updating files, forms, and reports.
- Prepare a variety of periodic statistical, informational and /or work activity reports.
- Compute and record information, such as records or reports.
- Accurately maintain and organize office files.
- Properly sort and deliver mail.
- Prepare information and take notes for meetings as needed.
- Direct incoming correspondence to the appropriate individual.
- Completes data entry and prepares reports in Excel on a variety of processes.
- Your will exercise independent judgement in functioning as sole technical support position within specialized area.
- This individual makes decisions and uses judgement in solving problems and in determining procedures for unusual cases.
- Due to the high degree of independence, the clerical assistant is responsible for accuracy or records, files, forms, reports, and technical information disseminated: therefore, errors in work or faulty judgment can cause substantial embarrassment and delay both in the agency and in other agencies.
- Specific tasks and functions are not reviewed: however, work is reviewed in terms of overall efficiency and smoothness of operations.
- You will work with employees in their own department as well as other departments within the agency.
- You will also work with the public to interpret policy and procedures and maintain coordination.
- This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions.
- Exceptional customer service is provided to agency partners and/or the public
- This role performs work in an environment were sitting for extended periods of time could be expected.
- This role performs work in a standard office environment.
- Prepare correspondence, maintaining reference and resource materials and updating files, forms, and reports.
- Prepare a variety of periodic statistical, informational and /or work activity reports.
- Compute and record information, such as records or reports.
- Accurately maintain and organize office files.
- Properly sort and deliver mail.
- Prepare information and take notes for meetings as needed.
- Direct incoming correspondence to the appropriate individual.
- Completes data entry and prepares reports in Excel on a variety of processes.
- Acquiring Information
- Diving for Results
- Attentive Listening
- Prioritizing and Organizing Work
- Prior working exp. as an administrative or clerical assistant.
- Computer proficiency (including Microsoft Office to include Word, Excel, PowerPoint and Outlook)
- Prior working experience with accurate data entry
- High school diploma or equivalent
- Prior experience preparing notes for meetings.
- Ability to effectively communicate, to include written communication and cooperative work relationships
- Prior work experience in a government agency.
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