What are the responsibilities and job description for the Payroll analyst position at ARC Group?
Senior Payroll Analyst
Permanent Hire
ARC Group is excited to welcome a talented Senior Payroll Analyst to join our client's team in processing payroll and creating a centralized payroll service for their family of companies in Miami, FL.
This is a fantastic direct-hire opportunity with a Fortune 500 leader in distribution. We're looking for someone who not only brings expertise but also a passion for making a difference.
If you have permanent U.S. work authorization, we'd love to hear from you!
Work Location - Although they have a strong preference for someone able to work a hybrid schedule in their Miami, FL offices, our client will consider fully remote employees in the following states ONLY - FL, GA, TX, CT, OH, CO, NM, AZ, NC, SC, NH, VA, WA.
As a key member of the Corporate Shared Services Payroll team, the Sr. Payroll Analyst will be a Payroll Ninja who will oversee and audit the daily operations of the Payroll department;
identify and research discrepancies ensuring they are resolved in a proper and timely manner; be able to spot numerical errors, anomalies and trends in data.
As the client is just starting their shared services journey, the Payroll Analyst's input and guidance will be crucial to the future development of the program.
This role requires extensive knowledge of the laws and regulations in multiple states regarding compensation and taxation.
In this high-volume and fast-paced team you will be working against tight deadlines with high volumes of work. This job reports to the Director of HCM Services.
Senior Payroll Analyst Qualifications and Competencies :
Lead and grow the shared services payroll function across the organization with
Work with our business units to maintain and update payroll records, including employee data, timekeeping, and tax information.
Develop payroll best practices and implement across our business units and Resolve payroll discrepancies and respond to business unit payroll inquiries.
Audit and reconcile quarterly and annual filings and respond to agency notices as received.
Prepare and maintain HR and payroll reports, ensuring accuracy and confidentiality.
Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Work collaboratively with the HCM team and the HR teams at our business units
Work closely with field payroll specialists and offer training as needed.
Payroll Processing 80%
Audit work performed by field payroll specialists and audit and transmit live payroll including net pay, garnishments and tax files to the payroll vendor, ADP
Reconcile and remit third party payments including voluntary deductions, 401(k), and others as required
Process supplemental and stock related off-cycle payrolls
Calculate and process transactions that impact the Gross to Net payroll including regular pay (salary), incentive payments, one-time payments, termination pay (voluntary & involuntary), vacation on termination, leave payments, overpayments & recovery, voluntary deductions, garnishments, employee tax set-up
Prepare and upload batch files into the payroll system according to system specifications
Assist in producing and amending the year-end tax reporting (W2, W2c, etc.) for all payroll groups
Assist with other quarterly, monthly, and yearend report balancing, reconciliation, and remittances including but not limited to : Quarterly SIT and SUI tax filings, etc.
Calculate and process transactions that impact gross to net payroll including salary, overtime, incentive payments, termination and severance pay, deductions, etc.
Create on-demand checks and EFTs for off-cycle payments or payroll corrections
Payroll Governance, Audits, and Controls 20%
Verify payroll data for reasonableness and compliance, able to identify anomalies and outliers
Ensure payroll documentation and procedures are followed and maintained, periodically review and update SOP (Standard Operating Procedures)
Address and resolve tax notices
Research, plan, test & implement legislative changes related to payroll, and make the necessary system and / or processes updates, liaise with Payroll vendor as needed
Test system scenarios and assist with implementing new configurations
Provide recommendations and implement process improvements and optimization projects
Other responsibilities as assigned
Requirements needed for the Senior Payroll Analyst Background and Experience :
4 or more years of payroll processing, preferably high volume, with large selection of US states
Bachelor's / University degree in Finance, Accounting, Human Resources, or Business Administration or equivalent combination of education and experience
Fully capable of performing all Payroll tasks
Strong sense of logic and an aptitude for mathematics
Strong knowledge of payroll processing, tax principles, wage & hours legislation
Experience with large third-party payroll providers like ADP, Ceridian, UKG, Tricor
Experience with ADP Vantage and ADP Smart Compliance strongly preferred
Exposure to complex payroll scenarios
Able to demonstrate problem-solving and data analysis skills during interview
Able and willing to participate in Teams, Zoom, Webex or other conference platforms on camera
Competencies
Strong Excel skills and able to solve complex inquiries using formulas (pivot table, power query, nested if / then, date functions, vlookup, hlookup, match), macros, and other functions
Ability to maintain complete confidentiality and protect sensitive and personal data
Excellent organizational & time management skills capable to prioritize work
Attention to detail, accuracy, efficiency, while juggling multiple priorities
Analytical, problem-solving, critical thinking
Establish and maintain cooperative working relationships with cross functional team members
Excellent verbal and written skills
Ability to communicate complex or technical explanations to Manulife employees and different government departments (tax questions, breakdown for pay statement etc) all staff, regardless of level
Capable to work autonomously and as a Team
Assist with the training of other staff assigned to the department
Able to review colleagues work and detect errors, offering guidance and retraining as needed
Work independently following designated procedures and process documentation.
Would you like to know more about this role? For immediate consideration, please send your resume directly to D.A. Longhi at , call him at (phone number removed), or you can also apply online and view all our open positions at .
ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources.
We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed.
ARC Group is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.
We are a no-fee agency for candidates.
Last updated : 2024-09-30