Office Manager 1

Summary:

• Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Analyzes and organizes office operations and procedures such as preparation of payrolls, hiring of new employees, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Performs recruitment activities, arranges background/drug testing through our TPA and evaluates candidates for select positions at business unit.
• In addition to handling any record changes and/or new hires, terminations.
• Maintains payroll records, employee files and company documents related to same.
• Maintains I-9 records and all documents pertaining to I-9’s.
• Prepare and consolidate month end, quarterly and year-end accounting and HR reports. Assist with yearend audits for 401k plans, workers compensation reporting and accounting needs.
• Maximizes office productivity through proficient use of appropriate software applications.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness. Prepares activities reports for guidance of management.
• Maintains contact with employees and other outside vendors. Works with customers and customer service.
• Helps employees with ERP system and helps improve accuracy
• Organizes meetings and office events
• Training employees in safety, compliance training, and keep all training records
• Understand and train employees on company policies.
• Enters orders, starts jobs, order supplies, pulls material, and keeps inventory levels for customers.
• Assists controller in day to day activities and end of the month activities as needed.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

Job Knowledge -

Competent in required job skills and knowledge; exhibits ability to learn and apply new skills.
Use of Technology - Adapts to new technologies; uses technology to increase productivity.
Attendance/Punctuality - Is consistently at work and on time.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently.

Positive, enthusiastic attitude

Independent self-starter and able to multi task

Organized and detail oriented

Resourceful and problem solver

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Language Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADDITIONAL NOTES
ARCH Global Precision is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Precision are employed on an at-will basis. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

Skills

• Multitasking
• Dependability
• Attention to Detail
• Microsoft Office
• Time Management

• Customer Service

Behaviors

• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Thought Provoking: Capable of making others think deeply on a subject

Motivations

• Goal Completion: Inspired to perform well by the completion of tasks
• Self-Starter: Inspired to perform without outside help

• Job Security: Inspired to perform well by the knowledge that your job is safe
• Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business