Events Specialist

Job Number: 2264

The Marketing Department of Arnold & Porter has an opening for an Events Specialist in the Washington, DC office. The Events Specialist will be responsible for planning and executing the tactical requirements of firm hosted client events including but not limited to cocktail receptions, client dinners, breakfast and lunch Continuing Learning Education (CLE) seminars, conferences, webinars and other special events of key significance such as the Partner & Counsel Meeting and Practice Group Retreats. The Events Specialist reports to the Director of Special Events in Washington, DC and Special Events Manager in NY.

Responsibilities include but are not limited to:

• Serving as the lead on projects for both in-person and virtual events. Conceptualizing and managing the staging of each event, from the planning and development stages through execution and post-event follow-up.
• Providing logistical event support for all marketing events (i.e., venue and vendor research, contract negotiations, invitation and announcement mailings through Vuture, pre and post event logistics including follow-up and outcome reporting, social media and website postings, menu planning, on-site event staffing, etc.)
• Preparing event proposals, managing approved event budgets and expenses and processing all related payments and invoices.
• Arranging for production of event materials (electronic and print), such as ebooks, bios, name badges, signage, giveaways and promotional items, etc.
• Serving as principal liaison between lawyers, conference services, organizers, regional marketing managers and administrators with regards to all facets of the logistical operations support of multiple programs and events.
• Working with Market Intelligence and CRM teams to refine and improve mailing lists, based on prior interest and attendance; creating targeted mailing lists.
• Evaluating potential sponsorship and speaking opportunities for the firm. Continually evaluating third party conference organizers to determine whether or not they are helping us achieve our goals for events.

Qualifications:

• Bachelor’s degree (degree in Marketing, Business, Communications, Events Management or Hospitality preferred) or equivalent experience.
• Minimum of five years of prior event planning experience preferably in a law firm or professional services environment.
• Proficiency in a range of computer software applications, databases, MS-Word, MS-Excel, and MS-PowerPoint; familiarity with ON24, Zoom, Vuture, Cvent and InterAction a plus.
• Outstanding interpersonal and communication skills, both written and oral.
• Ability to manage multiple projects while prioritizing work assignments.
• A self-starter and team player, able to accept direction, yet work independently.
• Ability to effectively interface with all levels of personnel within the organization and with external clients.
• Excellent organizational skills with particular attention to detail.
• Ability to work well under the pressure of deadlines and managing budgets.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail and meeting deadlines.
• Position requires some early mornings, evenings and weekends. May travel to on-site locations to manage all logistical aspects of a meeting.

Arnold & Porter Kaye Scholer LLP is an equal opportunity and affirmative action employer that does not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), ethnicity, color, creed, religion, national origin, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. All qualified applicants will receive consideration for employment without regard to any characteristic protected by local, state, or federal laws, rules, or regulations.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at 1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster..

Arnold & Porter is an EO Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.

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