Event Manager

About Ascendion :

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000 Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

• Build the coolest tech for world’s leading brands
• Solve complex problems - and learn new skills
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

About the Role:

• Key projects: This role will contribute to Operations for the site, focusing on maintaining the rhythm of the business, updating shared calendars, sending out invites, and managing supplies and POs. Employee engagement, supporting the execution of events and programs, including room reservations, catering, and task management related to event and program execution. External facing partnerships, similar to employee engagement tasks but for external groups, ensuring proper event setup and coordination. Communications, involving tasks like putting together newsletters and managing distribution lists for the site

Calendar Management

• Provide strategic calendar management support to the team and site including external customer and partner engagements. Coordinate a complex calendar and anticipate and remove administrative roadblocks. May attend meetings and/or ensure follow-up as needed.

Rhythm of Business (ROB)

• Understand and help to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence. Create, build, and adjust plans within areas of responsibility in partnership with Business Manager and/or Chiefs of Staff. Execute meeting cadence around the ROB of the leader. Use discretion to determine a distribution plan for confidential internal and external communications and brings awareness to patterns. Support continual implementation and flexibility of the ROB by partnering with peers (e.g., Chiefs of Staff) and gathering feedback.

Cross-Functional Collaboration and Communication

• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions, while maintaining confidentiality of highly-sensitive material and information with discretion and professionalism

• Continue to build and leverage network across organizations to enable their team and leader's work. Serve as a liaison between executives and teams. Gather information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft.

Event Coordination and Logistics

• Own the coordination, logistics, and direction for events. Act as a point of contact for events. Collaborate and coordinate with stakeholders to set up events, as needed, and manages supplier and business relationships end-to-end. Collaborate with Business Manager in assisting with content and presenters.

Resource Management

• Participate in discretionary budget tracking (e.g., hardware, supplies) and reporting (may include software licenses. Partner with Finance to own expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. May serve as interim approver for finance approvals. May perform vendor and supplier management, including ensuring they are set up for financial processing. Process expense reports in a timely manner.

Project Ownership

• Balance multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. Take accountability for project outcomes and drives stakeholder accountability through consistent communication. Identify impacts and risks across the organization and communicates these to partners and key stakeholders. Streamline processes, provides process improvements, and adjusts as needed. Delegate project tasks to Business Support team members and drives accountability of others. Leads efforts to determine measurable success of projects at their conclusion.

Communications

• Coordinate and author event communications and internal newsletters. This includes partnering with internal stakeholders to source newsletter topics and assets (e.g., photographs), formatting the newsletter, and distribution. Help produce marketing materials for events such as posters, digital invites, etc.

Salary Range: $68,000-$76,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance] [short-term disability insurance] [5 personal day accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertains to the City/ State] [10-15 day of paid vacation time] [6 paid holiday and 1 floating holiday per calendar year] [Ascendion Learning Management System]

Want to change the world? Let us know.

Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!