Receptionist/Office Assistant

Overview:

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management, clerical duties, and customer support. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.

Responsibilities include (but are not limited to):

• Manage the reception desk – greet clients and vendors, answer phones, buzz in visitors
• Greet and assist guests and clients, and direct them upon arrival
• Anticipate guests needs in order to accommodate them and provide an exceptional guest experience
• ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings.
• Organize and execute general office activities and/or meals and entertainment
• Oversee calendars and schedules for common areas (Conference rooms etc.)
• Maintain Ash Concept Loft, specifically its calendar, access, cleaning crew
• Maintain inventory of supplies and place orders (Office, Kitchen, Concept Loft)
• Liaise with vendors and building management
• Support office operations and facilities
• Prepare keys and access fobs for new employees
• Send, receive, sort and distribute mail/packages to employees
• Assist with ad-hoc projects such as setting up and implementing office procedures

Position Requirements:

• Willingness to be in office 5 days a week
• Previous hospitality, customer service, or office experience preferred
• Exceptional communication skills and a service-oriented attitude
• Strong organization and time management skills
• Collaborative, team-player mentality
• Associate’s or Bachelor’s degree (preferred)
• Proficiency in Google Workspace

Attributes

• Detail-oriented – you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing
• Organized – you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective
• Natural communicator – you are the type of person who almost automatically keeps the people you work with in the loop.
• Thorough – you enjoy digging deep into projects and reviewing all the details and numbers
• Problem solver – you think fast, are adaptable and are bent toward solving problems as they arise
• Flexible – you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• New York, NY (Required)

Ability to Relocate:

• New York, NY: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $20