Fundraising Coordinator

• Fundraising Planning & Implementation – 20% 

  • Lead the planning and execution of various fundraising campaigns, including annual giving, major gifts, capital campaigns, and special events. 

  • Set goals, timelines, and metrics for each campaign and monitor progress.  

  • Implement and execute development plan via fundraising campaigns and strategies, including moves management, as directed by Director of Strategic Advancement. 

  • Manage day to day execution of plan to grow ASHwell’s monthly giving program to meet departmental goals.  

• Donor Research, Cultivation, Solicitation, & Stewardship – 30% 

  • Design and implement strategies to move donors through the fundraising funnel and pipeline using a moves management approach.  

  • Identify and research potential donors who may have an interest in supporting the organization. This involves understanding donors' capacity to give, their philanthropic interests, and any connections they may have to the organization's mission. 

  • Assess the potential of the identified donors to determine if they align with the organization's mission and are likely to contribute significantly. This step involves gathering more in-depth information about the donors' interests, values, and giving history. 

  • Engage in direct cultivation of annual donors and mid-level donors. Develop and nurture relationships with donors through personalized and meaningful interactions. This may include personalized communication, invitations to events, and updates on the impact of their previous contributions. 

  • Request a financial contribution from the donor based on a clear understanding of their interests, motivations, and capacity to give. This step involves presenting a compelling case for support and asking for a specific donation amount. 

  • Engage in stewardship of annual donors and mid-level donors. Acknowledge and express gratitude for the donor's contribution, directly and by managing acknowledgements through other appropriate team members, ensuring donors feel appreciated and informed about how their support is making a difference. Stewardship activities aim to build trust and encourage continued and increased giving. 

  • Assess the effectiveness of the moves management process by tracking donor interactions, monitoring giving patterns, and evaluating the success of fundraising campaigns. This information helps refine future strategies and improve donor engagement. 

  • Represent the organization at community events, meetings, and networking opportunities to engage new prospective donors and cultivate relationships with existing ones.  

  • Draft and deliver briefings for major gift scheduled visits and visits with other high-profile friends of ASHwell for Executive Director and Board Members 

• Communications and Marketing – 15% 

  • Create compelling fundraising materials, including newsletters, emails, and social media content in conjunction with the marketing and communications team  

• • Collaborate with the Communications Team to create and distribute compelling stories, updates, and impact reports to donors and funders 

  • Research and communicate giving trends and ways people like to see their donations translated into impact reports 

• Database Management – 15% 

  • Maintain accurate and up-to-date donor databases.  

  • Track donations, pledges, and grant awards for reporting and analysis purposes. 

• Budget Monitoring & Performance Reporting – 10% 

  • Collaborate with the finance team to monitor and track fundraising budgets. 

  • Provide regular updates and reports to Director of Strategic Advancement on financial progress related to development activities. 

• Baseline - 10% 

  • Participate in all required staff meetings and retreats 

  • Maintain up-to-date calendar and work plan 

  • Utilize org - wide systems and protocols for all agency business 

  • Offer at least 24 hours' notice for internal meeting cancellations/rescheduling 

  • Maintain chain of command for internal communications   

About You 

The ASHwell Fundraising Coordinator is a detail-oriented initiative taker who thrives in a culturally sex positive and kink loving space. They are excited to be part of the movement to End the HIV Epidemic. They have a proven track record of skills and experience to grow ASHwell’s development program. This person excels at the problem solving necessary for an ever-changing philanthropic landscape. This person should be mission focused and dedicated to health equity for the communities ASHwell serves. Our Fundraising Coordinator is excited to be part of a growing team and understand the building opportunity this position offers. They know how to prioritize and plan long-term to keep ASHwell sustainable and prepared to handle any changes in funding that may come our way. They can connect their role and its responsibilities to the bigger picture of ASHwell’s mission.   

Required Qualifications:  

• 2 years of development and fundraising experience in a nonprofit setting 

• 2 years experience coordinating multiple projects/programs including coordinating the people involved 

• Baseline understanding of donor relations 

• Strong planning, tracking and organizational skills 

• Minimum entry level experience with Network for Good or other, similar CRMs 

• Competency with your word processor of choice? Microsoft/Google products? 

• Strong written and verbal communicator with attention to detail  

• Ability to take creative direction and execute practically 

• Ability to prioritize and stay on track 

• Lives in Austin, TX or within the greater Austin Metro Area or willing to relocate 

• Baseline understanding of gender pronouns, pro sex culture and HIV de-stigmatization and/or willingness to learn 

• Aligned with ASHwell’s values  

Preferred Qualifications:  

• Baseline understanding of 340b funding 

• 3 years of development and fundraising experience in a nonprofit setting 

• 2 years' experience with events-based fundraising events 

• 1 years' experience leading and/or building donor stewardship programs 

• Experience developing and expanding an individual giving program 

• Prior experience establishing and maintaining relationships with a diverse array of donors through moves management approach 

• Lived experience relevant to ASHwell’s priority communities (Black, Indigenous, people of color, LGBTQIA2s , living with HIV, kinky, disabled, sexually active, etc.) 

• Prior experience working in a sexual health or health services related environment 

• Project Management Certification 

• Bilingual in English and Spanish 

• Intermediate to advanced experience working with CRMs / donor databases   

• Experience working with HIV funding, known donors, and federal funding  

• Experience working with socially, racially, and economically marginalized communities  

Our Hiring Process 

Applications are due no later than midnight CT on April 5, 2024. The start date for this position is June 24, 2024. We are committed to offering the support, time, and resources necessary to on-board and orient to the role.    

TIMELINE  

• Applications Due April 5, 2024  

• Invitations to interview: April 26, 2024 

• Round 1 Interviews: week of April 29-May 10  

• Round 2 interviews: May 13-24  

• Final interviews: May 28-31  

• Goal date for offers: June 3-7  

• Position start date: June 24, 2024  

ASHwell uses a cohort onboarding model. The start date is a group orientation day for hires across the organization. 

EOE STATEMENT 

As an Affirmative Action and Equal Opportunity Employer, ASHwell is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ2SAI communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodation to access job openings or to apply for a job is available.