What are the responsibilities and job description for the Contract Specialist position at Aspiranet?
Your Opportunity
Are you interested in being part of positive changes in child welfare services?
Founded in 1975 with locations across California, Aspiranet is a trusted neighbor, partner and care provider that exists to help families thrive. With personalized care, Aspiranet offers a unique blend of services including foster family support, residential care, adoption services, and services for foster youth transitioning to adulthood, mental health services, intensive home-based care, and community-based family resources. We celebrate our values of respect, integrity, courage and hope through our work, and most importantly, our people. Aspiranet staff gain inspiration from human connection and understand that success is the product of teamwork. We seek champions for our mission and those committed to excellence.
Your Future Team
When you work for Aspiranet, you join a committed team whose efforts positively affect children and families.
Your Impact
The Contracts Specialist supports the Contracts Manager in all aspects of contracts administration for the organization, which entails compiling cost data for 170 contracts supporting Aspiranet, Inc. The Contracts Specialist is responsible for the grant billing/payment process, maintenance of contract records, preparation of reports to contract agencies, development of spreadsheets for analysis, communication with staff from various contract agencies, and other administrative duties.
Your Skills and Duties
Grants Billing Processing
- Maintain spreadsheets pertaining to grant billing.
- Submits grants billing/invoices, including supporting documents such as receipts, statements, invoices, purchase order and others.
- Codes grant payment checks to the appropriate customer and invoice number,
- Enters and updates grant tracking spreadsheets,
- Maintain an organized file maintenance system for all Grants. Copies of contracts, billing statements, accruals, adjustments, payment checks, financial statements and correspondence among other things are kept in file for quick reference
- Follow up payment from the counties/grantors
Data Entry & Report Writing
- Creates monthly and annual cost and other financial reports,
- Prepares invoices for all contracts,
- Prepares month end journal entries for all billing and claims,
- Oversees the contribution worksheets,
Customer Service
- Works with regional offices regarding grant budgets to actual expenses,
- Provides field offices with billing and other financial statements and reports,
- Responds to telephone and e-mail inquiries concerning grants,
- Prepares for site visits.
Document Management
- Tracks agreements and grant schedules,
- Updates spreadsheets, billing, and accounting forms.
Administrative Duties
- Orders general office supplies,
- Sends faxes, makes copies and other general clerical work.
Other Duties:
- Assists with special projects for the Accounting Department;
- Performs other duties as assigned
Education & Work Experience
Minimum:
- AA degree in business with at last one full year of accounting courses.
- Alternative to education would be a minimum of 5 years experience in bookkeeping or as an accounting clerk
- Knowledge of personnel-related functions and general accounting principles, A/P and A/R invoicing methods and aging processes.
- Proficiency with MS Office Suite: Word, Excel, and Power Point
- Must have advanced skills in Excel, including the ability to create pivot tables
- 10 Key Skills
- Organizational skills and attention to detail
- Ability to multitask and work well under pressure
- Ability to react to change productively and handle other essential tasks as assigned
- Ability to deal with government accounting representative in resolving collection issues.
- Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid CDL, and clean driving record
Preferred:
- Experience with non-profit fund accounting preferred.
Compensation: DOE
Benefits:
Flexible Time Off
- 13 paid holidays along with 10 vacation and 10 sick days
Comprehensive Healthcare
- Medical, dental and vision plans
- A 100% fully employer paid (premium) medical and dental benefit plan
- TelaDoc® employer paid telehealth program
Flexible Spending Accounts
- Medical and dependent care plans
Retirement Savings
- 403(b) and 401(a) retirement plan with employer contributions
Income Protection
- Life, AD&D, and disability insurance
- Accident, critical illness, and hospital gap plan
Training and Advancement
- Ongoing training & development opportunities
- Advancement opportunities
Employee assistance program
- Free confidential crisis line 24/7 (365 days a year)
- Six (6) face-to-face or telephonic sessions per issue
Other Perks
- Commuter program and mileage reimbursement
- Employee recognition and discount programs
EEO/AA
Aspiranet is proud to be an equal employment opportunity employer; all applicants will be given full consideration under state, local, and federal law.
Pay Rate: $18.00 - $18.00 Hourly
Salary : $18
