HRIS Specialist

The primary focus of this position is the support the maintenance of the human resource management system (HRMS) in addition to other systems supported by the HR team. This position serves as a technical point of contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities.

Duties & Responsibilities:

• Responsible for I-9 Maintenance and the E-Verify process for all new hires.
• Prepare, maintain, and update employee data within HRIS platform, including personnel file management and records retention.
• Monitor employee evaluation process completion and follow up as needed.
• Write, maintain and support a variety of reports or queries using appropriate reporting tools.
• Identify, suggest and implement ongoing process improvements.
• Acts as liaison for employees and management to answer questions regarding HRIS system and data policies, practices and regulations.
• Support HR projects, including annual benefits enrollment testing and troubleshooting; assist in the review, testing and implementation of HRMS upgrades or patches.
• Responsible for maintaining job code data, including requests for new or updated codes.
• Develop user procedures, guidelines, and documentation; train employees on new processes/functionality.
• Responsible for design and maintenance of HR Team Page on company Intranet.
• Maintain awareness of current trends in HRMS with a focus on product and service development, delivery and support and applying key technologies.
• Perform additional departmental and building-related administrative duties as assigned.
• Assist with employee survey distribution, compilation, and analysis of results.
• Serve as backup for payroll processing and time-off comparison in absence of HR Generalist.
• Serve as backup for HR Generalist and other departmental functions in support of the overall function of HR services.
• Maintain confidentiality and discretion in all employee matters.

Knowledge, Skills and Abilities:

• Proficiency in Microsoft office products such as Word, Excel, and Outlook.
• Knowledge of ADP platform preferred.
• Strong analytical, problem-solving, and technical support skills.
• Ability to conduct oneself in a professional manner and work collaboratively with associates at levels of the organization.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Ability to prioritize and handle multiple, concurrent tasks.
• Knowledge of HR principles, laws, and regulations a plus.

Education & Experience:

• One to three years of HRIS, or HR generalist or specialist experience, or other relevant experience and/or training, or equivalent combination of education and experience.
• Systems implementation experience preferred.

#IL123