Administrative Assistant

Description :

Cross-train with Estimating Administrator on their functions : tracks incoming RFQ’s, engages customers by responding to RFQ’s with acknowledgements,

makes requests for information as needed, and pulls all required documentation to support creation of quotes

• Gather and verify all customer requirements
• Document control - Print and / or order drawings and specifications, revision notices, check document list against documents in our possession
• Archive or delete obsolete documents in accordance with established procedures
• Backup CRM / SAP Administrator under the guidance of the Estimating Administrator
• Review customer requirements
• Evaluate material requirements
• Responsible for fielding Estimating Department phone calls
• Performs other duties as assigned
• Responsible for conforming to company’s quality control system procedures as documented
• Coordinates with other departments as necessary to support customer requests for quote

Additional Skills & Qualifications :

• Must be proficient in MS Excel, Word, Outlook
• Strong data entry and math skills. Demonstrated attention to detail.
• Analytical and creative skills to find solutions to problems.
• Excellent interpersonal skills are required to interact with customers, vendors, suppliers, subcontractors and co-workers on a positive basis.
• Sense of Urgency.
• Must be able to work successfully in a team environment and demonstrate the ability to help develop and implement procedures.
• Proficient or familiar with internet-based quote portals.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

This temporary role may be eligible for the following :

• Medical, Dental & Vision
• 401(k) / Roth
• Basic / Supplemental Life & AD&D
• Short and long-term disability
• HSA & DCFSA
• Transportation benefits
• Employee Assistance Program
• Company Paid Time off or State Sick Leave

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.