What are the responsibilities and job description for the Executive Assistant II position at Aston Carter?
A large, well-known tech company is seeking a highly motivated and customer-obsessed Executive Assistant to support a Sr Director.
Candidates must be located in PST - Seattle local preferred, but not required.
Description
This is an important area requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring an appropriate level of urgency is given, monitoring/tracking meetings, priorities, and emails, managing travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the Director ensuring appropriate and timely action on deliverables.
Candidate Qualifications
Successful candidates will posses the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moments notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with sr professionals inside and outside the company is required.
This position requires a minimum of 4 years of experience supporting Sr management and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
Typical Day in the Role
• Standard office hours- 8-5 9- 4
• OT possibly - 3 hours per week; but not guaranteed
• Calendaring and communication - scheduling meetings on behalf of letters and stake holders
• Communicating, updating documents and responsible for expenses
• Bookwork travel leaders would need to take
• Printing is needed, but not an everyday
• EA II will interact and support 2 leaders, and work with Executive Assistant
Top Skills Details
- Microsoft Outlook
- Calendar management
- Executive support
Additional Skills & Qualifications
- Seeking 4-5 years of experience
- At least two years of college is required, bachelor's degree preferred.
- The candidate must be Outlook proficient
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Salary : $25 - $29
