What are the responsibilities and job description for the Front Desk Adminstrator position at Aston Carter?
Description:
Reception Support:
• Welcome visitors and direct to appropriate staff or meeting room
• Order/manage front-desk supplies
• Ensure tidy and presentable office space
• Accept and deliver mail/packages
• Process outgoing mail/packages
• Stock beverage/snack centers
• Maintain copy machines (toner paper)
• Maintain coffee & water machines
• Maintain project spreadsheets
Administrative / Operational Support:
• Coordinate travel
• Maintain calendars, including the scheduling of meetings
• Prepare expense reports
• Enter purchase requests
• Assist with communications and presentations
• Review contracts / documents
Office Support:
• Prepare conference rooms for meetings to include AV needs
• Coordinate internal and external meetings to include venue selection, scheduling, and catering
• Facility coordination of the Innovation Lab to include parking, conference room calendar management, and other facility related items
Experience:
• 1-3 years receptionist/administrative support or related experience in an office environment.
Specialized Skills:
• Professional attitude and appearance
• Positive personality
• Ability to create organized filing system
• Work independently and organize and prioritize multiple projects
• Detail oriented and accurate
• Excellent verbal and interpersonal skills
• Experience with MS Office Applications (Outlook, Word, Excel, PowerPoint)
• Adapts to new technology, keeps abreast of changes, and learns new programs quickly
• Dependable and ability to exercise good judgment
• Well-developed skills in organizing and maintaining a professional work area
Duties:
- greet visitors
- validate parking
- restock supplies
- meeting set up/ clean up
- lunch orders
- other duties as needed
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
