What are the responsibilities and job description for the Office Manager position at Aston Carter?
Description:
Responsible for helping the Accounting team, Project Managers, as well as Area Managers, to provide proper fiduciary control over the company's financial resources and participate in the preparation and distribution of accurate and timely financial information to company management.
• Work with field personnel on new customer setup as well as project creation through accounting system.
• Work with project managers on the creation of customer invoices, month end accruals and the collection process.
• Utilize customer On-Line Invoice submittal program when necessary.
• Customer Service support.
• Work with Accountants, Project Managers and Are Managers to ensure inputs to the financial statement are accurate and reliable, both in the accounts payable and accounts receivable processes.
• Creation of purchase orders prior to vendor purchase. Work with field to ensure purchase order system is being used correctly.
• General ledger account code, review and receipt of accounts payable through purchase order system. Code non-PO invoices accordingly as well as employee expense reports.
• May contact vendors for set-up, pricing, ordering and maintaining needed supplies in the purchase order process.
• Oversee the administrative function of the Company's procurement card program. May code field personnel expenses through on-line system.
• Enter/calculate payroll through daily job input sheets as well as employee's weeklies. This will also include the entry of equipment and supplies used on projects.
• Prepare, review, and/or update weekly/monthly reports as required.
• Arrange meetings/conferences/travel arrangements.
• Customer Service Support
Additional Skills & Qualifications:
Minimum 3 years' relevant accounting experience required in office manager role or relevant position. In lieu of degree, minimum 5 years' related accounting experience required.
Thorough knowledge of accounting and business principles. Excellent interpersonal skills necessary to effectively communicate with internal and external customers. Attention to detail. Strong Microsoft skills. Regular and predictable attendance is an essential function of this position.
Experience Level:
Intermediate Level
About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Salary : $20 - $22
