Events Coordinator

Job Description

Under the Events Coordinator Sr direction, the Events Coordinator is primarily responsible for third-party requests to lease venue space at the Beus Center for Law and Society. This position will also support a broad range of programming efforts for prospective and current students, staff, faculty, and law affiliates through the coordination of event logistics and catering needs for the Sandra Day O’Connor College of Law.

Job Family

Publicity & Promotion

Department Name

College Of Law

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$45,000 - $55,000 per year; DOE

Close Date

28-May-2024

Category

02

Essential Duties

• Coordinate and provide event assistance for external and internal events, such as lectures, luncheons, conferences, and other various faculty and staff functions as assigned.
• Coordinate with clients to determine technical and/or other special requirements needed for events.
• Create and adhere to event timelines and budgets and coordinate requests for facilities, venues, catering, audio/visual, etc.
• Attend, set-up, monitor and act as internal and external contact person for events and programs.
• Work with the College of Law Technology department on coordination, assistance, setup, management, and strike of various audio/visual aspects of events.
• Serve as the primary event contact for outside groups hosting events as the Beus Center for Law and Society, providing guidance and assistance with setup guidelines, catering and audio/visual support.
• Work with College of Law Marketing & Communication team on event communications.
• Establish and maintain strong working relationships with campus and community partners.
• Assist Assistant Director of Events with large-scale, high-profile events, such as the O’Connor Justice Prize Dinner and Graduation.
• Handle all reservations, set-ups, catering orders, and p-card packets for the Leadership Suite which includes Faculty Colloquiums, Faculty and Staff Meetings, Trainings, Faculty Candidate Interviews, and Strategic Working Group Meetings
• Provide support for Career Services and Student Success events through event set-ups, catering orders, registration links, and other requests as needed.
• Maintain the Beus Center for Law and Society Website.
• Create and maintain event statistics and revenue reports for all external events.
• Work occasional weekends and evenings, as needed.
• Physical presence at the workplace or the college is an essential function or requirement of the job.
• Assume other roles and responsibilities, as needed, to achieve the strategic goals and priorities of the College of Law and ASU
  
  

Minimum Qualifications

Associate's degree in Public Administration, Business Administration or a related field and two years of event planning and coordinating experience; OR,Four years of public relations and event planning/coordinating experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Evidence of at least two years of experience in event planning, programming or coordinating
• Demonstrated knowledge of basic audio/visual equipment elements, microphones, projectors and necessary connections
• Experience adapting to change
• Experience working in a higher education environment is preferred
• Evidence of effective written and verbal communication skills
• Experience with strong customer service role and positive client relationship skills
• Experience in being self-directed and taking the initiative
• Experience in managing and prioritizing multiple tasks and deadlines
• Experience in work that required being proactive, responsive, professional, and punctual
• Evidence of the ability to be flexible and work schedules that go beyond Monday – Friday, 8:00am-5:00pm
• Experience in using Microsoft Office software and event management software
  
  

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
  
  

Department Statement

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 36 nationally by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.