Legal Secretary

Job Summary

ATA Services, Inc. is seeking highly qualified candidates for a temporary assignment in Albuquerque, NM. A solid legal background.

Legal Secretary Job Responsibilities:

• Assists and supports lawyers and paralegals with their work as needed.
• Enhances attorney effectiveness by providing information-management support and representing the attorney to clients and others.
• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation.
• Reads, researches, reviews, verifies and routes correspondence, reports, and legal documents.
• Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
• Organizes client conferences, and attorney meetings by scheduling couriers, court reporters, expert witnesses, and other parties, and by coordinating the preparation of charts, graphs, and other courtroom visuals.
• Prepares expense reports and generates revenues by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.
• Represents attorneys by communicating on their behalf and obtaining information, following up on delegated assignments, and knowing when to act and when to refer matters to attorneys.
• Maintains client confidence by keeping client/attorney information confidential.
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.

Legal Secretary Skills and Qualifications:

• Documentation skills
• Time management and organizational skills
• Meeting planning
• Supply management
• Telephone skills
• Office experience
• Verbal and written communication skills
• Internal communications
• Client relationships
• Integrity and discretion
• Computer skills, including case management software

Education, Experience, & Licensing Requirements:

• High school diploma required; Associate’s degree preferred.
• Notary certification is a plus.
• Previous legal experience is a plus.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.