Fleet Administrator

OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.
POSITION SUMMARY:

We are currently recruiting for a Fleet Administrator. This full-time position pays $25.00 per hour and is located in Richmond, VA.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Responds to transportation service inquires and requests for information.

· Establishes and maintains state owned vehicle records and reports by posting vehicle additions, transfers, and deletions; driver information/changes; fuel card issuance; monthly odometer readings; and repair and service expenses to VDH and DGS databases.

· Coordinates the acquisition and disposal of vehicles.

· Serves as facilitator and member of VDH's Accident Prevention Committee.

· Manages Voyager card program, issuance, replacement, and related reporting.

· Monitors the VMCC maintenance program through DGS.

· Fleet files, records and driver information is continually up-to-date and accurate.

· Vehicle requests/inquiries/notices are completed in a timely and accurate manner.

· Communication with other administrations and agencies reflects good customer service techniques.

· Determines need and recommends acquisition/disposal of vehicles in compliance with DGS rules, regulations, and statutes.

· All users of state vehicles are made aware of the rules and regulations concerning the use of state vehicles in an accurate, clear, and timely manner.

· Monthly and other periodic reports are prepared in an accurate, clear, and timely manner and forwarded to other administrations and state agencies as required.

· VDH Directors are kept apprised of the state of their respective VDH-state owned and leased vehicle fleets.

· A cooperative relationship is established and maintained with other state agency officials ensuring the agency’s vehicle needs are clearly delineated and usage of same is following their statutes, rules, and regulations.

· Logistics, communication, and reports for VDH’s Accident Prevention Committee are efficiently and promptly managed.

· Research and promote safe driving habits among VDH employees.

· Assigns vehicles to requesters and informs them of rules and regulations.

· Tracks preventative maintenance, warranty recall and registration renewal notices and ensures necessary actions are taken.

· Manages the Agency’s vehicle reservation system, as well as all of the vehicles, keys, and voyager cars to ensure all are securely maintained. Responsible for filling out the monthly Voyager Card Exception Report for all Central Fleet vehicles.

· Responsible for allocating costs and reconciling DGS and Mansfield bills for fleet services.

· Occasionally performs light maintenance such as replacing wiper blades, refilling wiper fluid and filling air in tires.

· Preventative maintenance, warranty recalls, and registration renewals are managed in a proactive and accurate manner.

· Places vehicle reservations within 24 hours of request.

· Participate in developing department goals, objectives, and systems.

· Participate in staff meetings and attend other meetings and seminars as assigned.

· Recommend new approaches, polices, and procedures, to continually improve efficiency of the department and services performed.

· Efficiently performs duties as assigned and works as a team within division and company.

· Perform other related duties as assigned.

• Position requires candidate to be fully vaccinated for COVID-19 AND have a negative COVID-19 test prior to starting.

REQUIRED SKILLS AND ABILITIES:
· Excellent verbal, written, and listening communication skills within the English language.

· Proven, high quality customer service (internal and external customers).

· Ability to work collaboratively.

· Ability to analyze data and create spreadsheets.

· Solid ability to analyze situations carefully and adopt appropriate courses of action.

· Ability to understand and adhere to the duties, methods, and procedures required by the position.

· Excellent organizational skills and attention to detail.

· Ability to prioritize tasks.

· Ability to effectively communicate to large and small group audiences.

· Proficient with Microsoft Office Suite or related software.
EDUCATION AND EXPERIENCE:
· Associates degree, preferred.

· 2 years experience working with Microsoft Excel.
PHYSICAL REQUIREMENTS:
· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift and move up to 25 – 50 pounds at times.

· Standard hours of work Monday through Friday, 8:00 am – 5:00 pm, however evening and weekend hours may be required.

· Travel may be required up to 10% of the time.

Successful ATHENA employees will display the following characteristics:

· You strive to be the best in your field currently and in the future.

· You like to make your employer look good.

· You find solutions, where others only see problems.

· You are proactive, you make and meet commitments, and you perform your duties exceedingly well.

· You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.

· You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

· Support from a team of professionals committed to making your life better.

· Medical, dental and vision insurance.

· Medical and dependent flexible spending account.

· Pet insurance.

· Mass transportation benefit for the Maryland and Washington, D.C. area.

· 401k with a generous employer match.

· Easy to use employee self-serve HR portal.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

Job Types: Full-time, Temporary

Pay: $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Position requires candidate to be fully vaccinated for COVID-19 AND have a negative COVID-19 test prior to starting.

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 2 years (Required)

Work Location: One location