Department Coordinator

Job Summary:

Atlas Surveying, Inc. is an industry-leading professional land surveying firm with offices in Savannah/Hilton Head, Charleston, Charlotte and Greenville/Spartanburg.  We use conventional tools, robots, and drones to conduct surveys and perform certifications, and to provide real-time GPS and aerial mapping.  We serve real estate developers, and construction, architectural and engineering firms in the public and private sectors. 

We need a high-energy individual to join our fast-paced team in the role of Department Coordinator.  The right candidate will manage projects and work in tandem with Field Supervisors and Survey Managers for our Bluffton office. The position has supervisory responsibility for one or more Administrative Assistants and will have opportunity for advancement to an expanded Business Manager role based upon our mutual success.

Essential Functions:

·  Represent Atlas with clients in coordination with Field Supervisor and CAD Leader. 

·   Coordinate and prepare pre-qualifying submittals and vendor registration.  Assist in preparation of Project Proposals. Attend Project Meetings as appropriate.

·   Facilitate, document and follow-up Management Meetings.  Monitor billable time and project stats. 

·    Provide management or administrative assistance to Department Head as requested.

·   Liaison with Business and Office Manager counterparts in other office locations.  Provide management, training or back-up support to other locations as needed.

·   Supervise Administrative Assistant(s) and administrative duties. 

·   Prepare and issue client invoices. Collect and deposit payments.

·   Manage and pay administrative expenses of the office.

·   Coordinate recruiting and hiring of staff with Corporate Office. Coordinate employee onboarding and terminations with Field Office Management and Corporate Office.

·   Approve non-billable hours for all office staff. 

·   Develop additional knowledge and experience specific to the industry. Develop expertise in industry-related financial and project management software.

 Qualifications:

·  At least five years of progressive administrative and supervisory experience.

·   Previous work in a related industry (i.e., commercial or residential real estate development, construction, professional surveying or architectural firm) a plus.

·    Excellent verbal and written communication skills.

·   Ability to work collaboratively with field staff and to represent Atlas professionally with clients and prospects.

·   Working knowledge of accounting principles.

·   Proficiency in Microsoft Office Suite and QuickBooks or other financial software.  Experience with industry-specific Deltek or other accounting and project management software a plus.

·   Initiative. Ability to operate independently. Adaptive to change.

·    Demonstrated leadership and problem-solving skills.

·     Integrity. Personal responsibility. 

 Physical Requirements:

While performing this job, the employee is frequently required to sit, stand, talk and hear. The employee may occasionally, bend, stoop, and reach, and lift or move up to 25 pounds. 

The work is primarily in an office setting. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is moderate. 

 Disclaimer:

 The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside their normal scope of responsibilities from time to time, as needed.