Human Resources (HR) Administrator

POSITION SUMMARY

Function as the company’s point of contact for all employment-related services (multi-state operations), products, tools, systems and processes including, but not limited to:

• Timekeeping and related records management
• New hire orientations
• Leave of absence tracking and administration
• Employee benefit renewals and enrollment
• Employee questions and problem solving
• Employment terminations and related processes
• Employment files, records administration
• Document management
• Work injuries and workers compensation
• Compliance reporting
• Payroll coordination (time entry submission and summarizing other HR items impacting payroll)
• Bi-weekly payroll processing cross-training/back-up

The above responsibilities are expected to consume 50-75% of this position’s time. The remainder of time will be spent on accounting specialist responsibilities, which will primarily focus on accounts payable.

JOB DUTIES:

Human Resources (50-75%)

• Serves as the primary point of contact for HR admin inquiries from employees
• Conducts or acquires background checks and employee eligibility verifications, submits results to CFO or President for review and approval for hiring, manages pre-adverse action/adverse action procedures, and/or notifies department managers regarding approval of candidates for hire.
• Implements and conducts new hire orientation and employee recognition programs.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; terminations and related compliance; occupational health and safety; and training and development.
• Maintains employee file documentation
• Utilizes phone, email, bulletin boards and other vehicles to communicate information.
• Administers employee leave and related policies and procedures
• Administers employee benefits renewal process
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Assists with maintaining compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Performs other duties as assigned.

Accounting Specialist (25-50%)

• Process vendor payables; reconcile vendor accounts; research/resolve discrepancies
• Assist with other admin and accounting responsibilities as needed (e.g., filing, sales tax compliance, invoice processing, etc.)
• Special projects and other responsibilities as assigned

MINIMUM REQUIREMENTS TO HOLD THIS POSITION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education and/or Experience/Training

• High school diploma or equivalent
• Two or more years of HR administration experience
• Proficient in HRIS system applications (preferably Kronos)
• Proficient in Microsoft Office Products (especially Microsoft Excel)

Required Licenses/Certificates/Registrations

• None required

Minimum Ability to Safely Use and Operate the Following Equipment

• Standard office equipment

Essential General Abilities (Fundamental abilities required to hold this job.)

• Ability to act with integrity, professionalism, and confidentiality.
• Team focused and willing to help where needed.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems (Kronos).
• Adhere to all rules, regulations, and procedures, including those necessary to maintain required licenses, certifications, and/or registrations
• Apply common sense understanding to carry out instructions
• Attend meetings requested by supervisor
• Carry out job functions with or without supervision
• Carry out job functions without posing a direct threat to the health or safety to self or others
• Exercise courtesy and tact when dealing with others
• Exercise sound judgment when evaluating situations, when offering positive suggestions, and when making decisions
• Maintain acceptable attendance/punctuality standards
• Maintain socially appropriate behavior
• Read and write proficiently in English
• Understand and comply with safety, personnel, and other policies and procedures
• Work effectively and harmoniously in a culturally and ethnically diverse work force
• Work in coordination with others
• Work under pressure typically associated with this type of position

Physical Demands of the Job

NOTE: In terms of an eight (8) hour workday: “Never” equals less than 1%; “Occasionally” equals 1% - 33%; “Frequently” equals 34% - 66%; “Continuously” equals 67% - 100%.

1. In an eight (8) hour workday, this job requires the physical ability to CONTINUOUSLY:
2. A) Sit for up to: 4 hours
3. B) Stand for up to: 1 hour
4. C) Walk for up to:   1 hour

1. During an ENTIRE eight (8) hour workday, this job requires the physical ability to:
2. A) Sit for up to: 8 hours
3. B) Stand for up to: 2 hours
4. C) Walk for up to: 1 hour

1. Job requires the physical ability to LIFT or CARRY
2. Up to 25 pounds occasionally

1. Job requires the physical ability to PUSH or PULL
2. A) Up to 25 pounds occasionally

1. Job requires the physical ability to use hands and arms for repetitive actions such as: Simple grasping and fine manipulation

1. Job requires the physical ability to function in activities involving:
2. A) OCCASIONALLY: Bending, squatting, reaching