Receptionist

Description

Job Summary

• Represent the Company in a professional manner • Greet internal and external guests in a pleasant manner and respond to their business requests• For security purposes, monitors / signs in and out, all visitors who enter the corporate office• Answers and directs incoming calls using a MS Teams environment• Processes faxes, incoming USPS mail and all packages/deliveries• Create and maintain workspace / room / office signage• Maintain vending stock for office kitchens and conference rooms• Upload employee ID photos to the SharePoint directory• Order bereavement flowers/donations• Assist the Corporate Administration team with various tasks, including Travel Services• Other duties as neededSkills and Abilities • Effective and professional communication and interaction with employees/colleagues, vendors, and clients/customers• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion• Excellent Microsoft skills (Word, Excel, Teams & Edge)• Proven business writing skills• Ability to multi-task while adapting to changing priorities• Ability to work and think independently, ensuring to meet deadlines • Solid organizational skills and excellent attention to detailEducation and/or Experience

• Minimum of a High School Diploma or equivalent• 3 years’ experience in a similar role/capacity; reception and/or administration experience required

• Bi-lingual (spanish) preferred, but not required

Working Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, copiers, and mail machines.  The work environment is generally moderate in noise (inter-office conversations and computers/printers). Physical RequirementsThe physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  This position regularly requires employees to sit, walk and stand; talk or hear both in person and by telephone using a headset; use hands repetitively to finger, handle feel or operate standard office equipment; push and/or pull equipment carts; lift up to 50 lbs.Direct ReportsThis position does not have any direct reports Work Hours8am - 5pm | Monday - Friday

AVI-SPL reserves the right to update or make changes to the job decription details and work hours, as needed.